Note: All pages below are subject to having relevant Roles and Permissions.
The Special Events area allows you to record an out of the ordinary event for a Teacher or Room which requires cover.
See also: How to Create Special Event Codes.
To do this from the left Menu go to Modules > Cover > Cover > Special Events.
![](https://d3kchveacp7yrb.cloudfront.net/2023/06/Cover-Special-Event-001.png)
To create a new Special Event, click the New button. The Academic Year will display as current.
![](https://d3kchveacp7yrb.cloudfront.net/2023/06/Cover-Special-Event-002.png)
Complete the fields:
- Select an Event Type Code from the dropdown list and enter a Name and Description (if needed).
Note: If there are no Event Type Codes listed you will need to create them via the Special Event Codes page.
- Select the Main Staff member from the dropdown list. Specify the number of Additional Staff required
- Room Name – from the dropdown list
- Dates – Start date, followed by the starting period, then the End date and period
When you’re done click Create to Save. The Special Event will now be displayed.
![](https://d3kchveacp7yrb.cloudfront.net/2023/06/Cover-Special-Event-003.png)
From the left Menu go to Modules > Cover > Cover > Arrange Cover. Select the Filter option, tick the Special Events box and click OK.
![](https://d3kchveacp7yrb.cloudfront.net/2023/06/Cover-Special-Event-004.png)
The Special Event will now be displayed, with the number of Additional Staff marked as Unknown, waiting to be allocated. More Staff can be allocated by clicking on the green + beside the Event Code, these will also be added as Unknown for you to Allocate Staff.
![](https://d3kchveacp7yrb.cloudfront.net/2023/06/Cover-Special-Event-005.png)