In this guide we will show you how to:
- Create a New financial year
- Open a financial year
- Delete a financial year
- Audit history of a financial year
Related guides: How to manage the MAT Finance Year End process
Access: To carry out this task, you will need the following permission from within the Finance Module of Config > Setup > Roles & Permissions.
![](https://d3kchveacp7yrb.cloudfront.net/2023/09/04w6PQpX-image.png)
Finance > Routines > Financial Year Maintenance
![](https://d3kchveacp7yrb.cloudfront.net/2023/09/zybKjt4E-image.png)
Create a new financial year
Click on New to create a new financial year.
Complete the New Year pop up and press Save.
Note: Monitor Spend against cost centres tick box: If ticked, when a posting is going to cause the Cost Centre Spend to go over budget, the system will not allow this. If unticked, postings and overspend are allowed.
Creating a new financial year automatically adds a new Budget Scenario to the Finance > Budgeting > Scenarios page.
![](https://d3kchveacp7yrb.cloudfront.net/2023/09/Screenshot-2023-09-19-at-09.26.15.png)
Open a financial year
Select a financial year from the table with Status ‘Not Started’ and click on Open.
![](https://d3kchveacp7yrb.cloudfront.net/2023/09/Ocf8WPQa-image.png)
Click Open in the Open Year Confirmation pop up to confirm. The Status will update from Not Started to Open.
Delete a financial year
Select a financial year from the table with Status ‘Not Started’ and click on Delete.
Note: This will also delete the linked Budget Scenario.
![](https://d3kchveacp7yrb.cloudfront.net/2023/09/n4PmXKlx-image.png)
Click Continue to confirm.
![](https://d3kchveacp7yrb.cloudfront.net/2023/09/Screenshot-2023-09-19-at-09.34.52.png)
Audit History
Select a financial year from the table and click on the Audit History icon.
![](https://d3kchveacp7yrb.cloudfront.net/2023/09/Screenshot-2023-09-19-at-09.43.11-2000x326.png)