FINANCE MANAGERS GUIDE

This guide provides links to all the individual guides that together make up the Finance Managers Guide. It follows the format of the Finance Managers Online Training Webinar, and is therefore split into four sections:

• Maintenance
• Accounting Queries
• Staffing Requirements
• Journals

1. Maintenance

This section covers the background work; setting things up and getting things in place, ready for the Finance Module to be used.

1.1. How to Create a New Financial Year

The first task is to check and manage Financial Years.

See: How to Create a New Financial Year

1.2. How to Create a New Cost Centre

Next, the it’s the creation of cost centres.

See: How to Create a New Cost Centre

1.3. How to Manage Ledger Codes

This guide explains how to create and manage Ledger Codes.

See: How to Manage Ledger Codes

1.4. How to Manage Cost Centre Ledger Links

This guide shows how to link Ledgers to Cost Centres.

See: How to Manage Cost Centre Ledger Links

1.5. How to Manage Timelines

Managing the Timeline of a Cost Centre or Ledger Code allows for it to be ‘retired’ from use without deleting it.

See: How to Manage Timelines

1.6. Fund Allocation

Schools receive their funding either through Fund Allocation or Retained Earnings. The first guide in this section explains how the system is differently configured to accommodate these two different funding models.

The second and third guides in this section deal with schools who use Fund Allocation. The second guide shows how to add a Fund Code, and the third guide looks in detail at allocating Funds.

1.6.1. How to Distinguish Between Fund Allocation and Retained Earnings

See: How to Distinguish Between Fund Allocation and Retained Earnings

1.6.2. How to Add a Fund Code

See: How to Add a Fund Code

1.6.3. How to Allocate Funding in Fund Allocation

See: How to Allocate Funding in Fund Allocation

1.7. How to Add a Bank Account

This guide looks at the adding of Bank Accounts.

See: How to Add a Bank Account

1.8. How to Process Credit Card Transactions

This guides explains how to set up and manage Credit Cards.

See: How to Process Credit Card Transactions

1.9. How to Complete CFR Code Mapping

CFR Codes need to be mapped in advance in order for the correct production of the CFR Return.

See: How to Complete CFR Code Mapping

Guidance on producing a CFR Return can be found here: How to Complete a CFR Return

1.10. Books

For Accounts Payable and Accounts Receivable to work, a number of Books need to be set up.

See:

• How to Create a Customer Reference Book
• How to Create a Petty Cash Folio Book
• How to Create a Receipt Book
• How to Create a Supplier Code Book
• How to Create a Sales Invoice / Credit Note Book
• How to Create a Paying in Slip Book
• How to Add a Cheque Book
• How to Create an Order Book

2. Accounting Queries

The Cost Centre Enquiry and Chart of Accounts Enquiry pages are key tools in investigating and reporting on data entered into and held in the system. Fund Review gives and overview of Funds.

2.1. Cost Centre Enquiry

See: How to Make a Cost Centre Enquiry

2.2. Chart of Accounts Enquiry

See: How to Make a Chart of Accounts Enquiry

2.3. Fund Review

See: How to Review Funds

3. Staffing Requirements

This section of the guide looks at how to manage Staffing and Salaries. This is covered in detail in the Salaries User Guide.

4. Journals

This section of the guide looks at the various Journals used in the Finance Module.

4.1. How to Manage Journals

See: How to Manage Journals

4.2. How to Add an Opening Balance Journal

See: How to Add an Opening Balance Journal