As an Administrator, you can now add your school’s Bank Account details directly within the MIS for approval by the Bromcom accounts team.
This guide will show you how to add an additional Bank Account to the MIS for the use of Online Payments.
Access: The minimum permissions required to access the Online Payments page are found in the MyChilAtSchool module of Config>Setup>Roles & Permissions.
Further Guidance
See Managing Bank Accounts and How to Configure Online Payments
Navigate to Config > MyChildAtSchool > Online Payments
New Bank Account Request
In the renamed Bank Accounts panel, administrators can request new bank account details by clicking the New Bank Account Request button.
Clicking New Bank Account Request opens a popup where users must complete the mandatory fields and attach documents proving bank account ownership before submitting. Supported file types include PDF and images, with a 10 MB file size limit per document.
Note: Attachments should include the following
- Evidence of the account in the form of one of the following. Bank Account Statement, Cheque or Confirmation letter from your bank (less than 28 days old, including contact details of the bank).
- The evidence supplied needs to clearly show the Account number, Sort code, School and Account name.
If you have multiple accounts, please let us know which one of these is for the Dinner payments.
View Requests History
To view the history and status of Bank Account Requests, click View Requests History. The Status column will show Pending until the request is approved or rejected by the Bromcom accounts team. If rejected, users should submit a new request.
Note: Information in the popup is sorted by Description. but can be sorted by another column e.g. Date.
Approval Workflow
As with the current process, the Bank Account request will automatically be sent to the Bromcom accounts team for validation and approval. The MIS will update the status from Pending when the accounts team approves or rejects the request. A notification will appear in the top right corner, and the notification bell once the decision is made.
Multiple Bank Accounts
Administrators can add multiple bank accounts, as long as the sort code and account number are unique. There is no limit to the number of accounts, and each will be displayed in the Bank Accounts panel.