This guide will show you how to amend or setup your NC Year Group & Next Year Group details. For example, It may be used if you have issues with the Census where you may be missing Student’s in the Census Summary file.
Access: The minimum permissions required to access Groups are found in the Framework Module of Config>Setup>Roles & Permissions.
Go to Groups > Group Type > Year Group and select the relevant Year Group.
Once Selected, click View to access the Group and then navigate to Additional Group Details section.
Locate the NC Year Group & the Next Year Group fields and ensure they are correctly assigned. In the example shown Year Group 10 is correctly showing NC Year Group 10 and the Next Year Group shows 11. If adjustments are needed, update the Year Group accordingly.
Note: A Student’s Year Group Membership must align with their NC Year Group in the Year Group details. For example, a student in Year 7 should have Year 7 listed as their NC Year Group to ensure consistency in records and reporting. Discrepancies may affect Student classification and data accuracy, so it’s essential to verify this alignment when managing Groups.
Save your modifications using the Save button at the top left of the page to ensure they take effect.
If necessary, use the Year Group Promotion tool under Config > Curriculum to apply changes across academic years. Please read the Bromcom End of Year guidance for more information.
IMPORTANT If you are making this change to amend the Census Summary then you would need to generate a new Census return and remember to use save & validate for the errors/queries to update/clear.