Note: All pages below are subject to having relevant Roles and Permissions.

See also: How to View and Edit a Teaching Class for Group Exceptions.

From the left Menu go to Groups and select Teaching Class from the Group Type dropdown list and click New.

Note: For a Secondary school Teaching Class will be the default when viewing the Groups page.

Complete all mandatory fields (denoted by *) – Name, Description, Start Date, End Date, Year Group, Subject and Exam Level.

Optional Fields:

• Enable in register student addition – allows a teacher to add a Student to a lesson on the fly. For example Year 12 Teachers may wish to add students to a class as they arrive for the class at the start of a Year 12 course after GCSE Results
• Main Teacher – is selected from the dropdown list
• Default Room – is selected from the dropdown list
• Band – if available is selected from the dropdown list

Click Save to save and return to the Groups page or Save and Edit to continue maintaining the Teaching Class.

The page will display the Basic Group Details, Additional Group Details, Timetable, Associated Staff, Associated Room, Associated Timetable, Student Memberships, Group Exceptions and Learning Aim Details.

Note: The Learning Aims section will only activate if an appropriate Exam Level has been added.

Timetable the Class

To add Timetable details, from the Timetable section, use the Term & Week dropdown at the top right to select the correct Time Period.

The red-bordered Period indicates the current Period.

Add a new Period by clicking on the desired Period, this will open the Add Timetable for pop-up, where you can add the Teacher and Room, then click Save.

The Teacher Initials and the Room will be displayed on the selected Period. Continue until the Timetable has been created.

To Delete a Timetabled Period, right click on the Period. Then on the Delete this Entry option that is displayed.

A Confirmation Message will be given, select Cancel or Proceed.

Associated Timetable

Now move to the Associated Timetable section and select the Update Staff & Rooms button.

This will open the Update Staff & Rooms for Class Name, pop-up.

Click Save to update the Associated Staff and Associated Rooms sections.

Note: Remember the page will display Current Memberships. If a member of Staff has been added to start in the future, their entry will not be displayed until that date.

Add Students

The Student Memberships panel, allows Students to be added individually, using the Add New Record option and in bulk using the Add Multiple option or Transferred using the Transfer option.

To Add a Single Student select the Add New Record option, add the Student, untick the End Date tick box to add an End Date, if required, then under the Actions column click the Tick.

Repeat to add Additional Students.

Students can be Edited, Deleted or Transferred to another Tutor Group by clicking on the double Arrows to Transfer, the Pencil to Edit or the Dustbin to Delete under the Actions column to the right of the Student. 

Selecting the Add Multiple option, will open a pop-up for the Teaching Class.

Either enter the Student names or click the Magnifying Glass icon to use the Student Selector option.

The selected Students will be displayed in the Selection List.

Click Save to add them.

To Edit Multiple Students, use the selection boxes and the click the Edit button.

This will open the Edit pop-up, listing the selected Students, make the change and Save or Cancel.

To Transfer one or more Students to another Teaching Class, use the selection boxes and click the Transfer button. This will open the Transfer pop-up. Select the Teaching Class from the Group Name dropdown list and click Save to complete or Cancel.

Please see associated guide: How to Transfer Students Between Groups.

Group Exceptions

An Exception is a way of Excluding a Student from a Teaching Class or Tutor Group for a specific period without removing them from the Group entirely. Exceptions can also be used to create Inclusions, where a Student is added to a Teaching Class or Tutor Group for a specific period.

To Add an Exception select the Add New Record option. Select either Exclusion or Inclusion form the Type dropdown list, then add the Student from the dropdown list, add the Start and End Date and the Week – Day – Period, then click on the Tick Icon to the right of the record.

Repeat to add Additional Week – Day Period selections or additional Students.

Exceptions can be Edited or Deleted by clicking on the Pencil to Edit or the Dustbin to Delete under the Actions column to the right of the Exception.

The Learning Aims section will only activate if an appropriate Exam Level has been added and can be used for selections using a QN Code or an Exam Option Code.