This guide will show you how to create a new Year Group, including creating a M Mixed Year Group for use in Mixed/Vertical Tutor Groups.
Note: If you wish to Remove or Deactivate a Year Group on Bromcom then you need to contact Bromcom Support if you would like to deactivate this Year Group.
Access: The minimum permissions required to access Groups are found in the Framework Module of Config>Setup>Roles & Permissions.
Go to Groups > Group Type > Year Group.
Click New to start a new group setup.
Enter a Name and Description for the Year Group.
Ensure the Start Date aligns with the Academic Year.
Make sure the NC Year Group & the Next Year Group fields are completed and correctly assigned. In the example shown above, Year Group 10 is correctly showing NC Year Group 10 and the Next Year Group shows 11. If adjustments are needed, update the Year Group accordingly.
Click Save & Edit
If applicable, assign Staff Memberships (e.g., Head of Year) using the Add New Record or Add Multiple buttons
If needed, adjust Student Memberships to assign students to the new Year Group. You can do this using the Add New Record or Add Multiple buttons
Click Save to finalise the setup.
IMPORTANT: Bromcom advises against manually creating new Year Groups during the end-of-year process. Instead, they recommend ensuring that each Year Group has a Next Year Group linked before promotion. Click New to start a new group setup.
Mixed Year Group
Note: when creating a new Mixed/Vertical Tutor Group it is important to create a ‘Mixed’ Year Group to associate with the Tutor Group, the M – Mixed Year Group is not available by default
Create the New Year Group as normal and in the pop up choose M from the NC Year Group drop down choices
Click Save
Example Mixed Year Group
For more information on Tutor Group Promotion Methods and the differences between Year Groups and Tutor Groups see Tutor Group Promotion Methods