The Conflicts table displays conflicting sessions for Staff and Rooms. Users can search, sort, and filter by all column headers in the popup to find conflicts. Conflicts include:
- Staff allocated sessions > Staff available sessions.
- Room allocated sessions > Room available sessions.
- Staff being assigned to more than one scheduled session in the same period.
- Rooms being assigned to more than one scheduled session in the same period.
- Conflict detection for staff and room scheduling
The minimum permissions required to create a Timetable are found in the Timetable Module from Config > Setup > Roles and Permissions > Choose Role>Edit>Timetable > Timetable App.
For more information on wTimetable see here and see What’s New for latest updates.
Go to Modules>wTimetable>Projects>Click on Project to see the Timetable panel with the tabs below. The Conflicts button is visible in the top right on any of the tabs in the Timetable.
Click on the top right red Conflicts button to open the Conflicts popup.
The popup is split into two tabs – Active and Accepted. The Active tab lists Conflicts which require attention and can be viewed from here and if necessary – Accepted.
Click on the Active tab.
Click on View in the Actions column to view the conflict in the relevant page (Curriculum Plan or Scheduling).
When allocated sessions > available sessions for a Staff or Room, you will be taken to the Curriculum Plan page and the relevant side panel (Staff or Room) will display the red highlighted row which contains the conflict. E.g., Curriculum Plan page showing a Staff conflict in the Staff side panel.
When there is more than one assigned session in the same period to a Staff or Room, you will be taken to the Scheduling page and the relevant view (Staff or Room) will display the red highlighted session which contains the conflict. E.g., Scheduling page showing a Room conflict in the Room view.
To accept a Conflict and move it to the Accepted tab, either:
Tick the row(s) and click Accept Conflicts.
OR Click on the Accept icon in the Actions column.
In the Accepted tab, Conflicts can be restored back to the Active tab in two ways, either tick the row(s) and click on Restore Conflicts or click on the Restore icon in the Actions column.
Conflict Detection
Users will receive immediate feedback when attempting to schedule Staff and Rooms that conflict with existing sessions, helping them to avoid double booking of staff or rooms during the same time period.
Note: Users will still be able to schedule the member of Staff and Room with a conflict message.
1. Staff Conflict Detection
- Single Staff Conflict: If a staff member (main staff member or additional staff member) is already scheduled during the same period for a different session, the system will notify the user with the following message: “Info: <Teacher> is assigned to more than one session in this period.”
- Multiple Staff Conflict: When more than one staff member is involved in scheduling conflicts, the system will show a more general message: “Info: Multiple staff members are assigned to more than one session in this period.”
2. Room Conflict Detection
- Single Room Conflict: If a room is already booked during the same period for a different session, the system will notify the user with the following message: “Info: <Room> is assigned to more than one session in this period.”
- Multiple Room Conflict: If more than one room is involved in scheduling conflicts, the system will show: “Info: Multiple rooms are assigned to more than one session in this period.”