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How to Manage Products

Note: All pages below are subject to having relevant Roles and Permissions.

For Supplier Products go to Accounts Payable and select Supplier’s Products.

The idea behind using them is to save time when completing a Purchase Order as a lot of information can be stored against a Product.

Notice also that Products can be attached to a Product GroupProduct Groups can sit across Accounts Payable and Accounts Receivable and provide another level of analysis, for example if you want to see how much you were spending on stationery but didn’t want to do it through a Ledger Code analysis, you could set up Products rolling to Product Group and then use it in reporting.

Product Groups are set up under Maintenance.

Select New Product Group

Product can be set up as part of the Supplier set up. See Product on the left-hand side of the Supplier master file.

Catalogues can also be set up against a Supplier. Speak to your Bromcom consultant about importing Supplier Catalogues.

Purchase Orders can be created from the Product screen (green button in screenshot above) or accessed via the normal Purchase Order menu.

Product information can be used as part of the default Purchase Order setting (i.e. certain fields included/excluded). See the Purchase Order Definition in the Maintenance section.

For Customer Products go to Accounts Receivable and select Customer’s Products.

Again these are used to save typing the same details repeatedly on Accounts Receivable Invoices. Standard prices can be attached which saves keying.

Again, Product Groups can be used to summarise products for analysis purposes.

Note that when you try to edit the product, you can see Product Group as well as the default Cost Centre and Ledger Code/Fund information. This can potentially save time when raising Sales Invoices in bulk.

Note the VAT Code can also be defaulted.

Updated on September 14, 2020

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