In this guide, we will cover how to manage Students taught out of Year Group as follows;
Edit A Students Curriculum Year Group
Access: The minimum permissions required to Add a New Student is found in the Framework Module of Config>Setup>Roles & Permissions.
See also How to Add a New Student
Adding A New Student
If you are adding the new Student manually click on Students on the left hand menu to open the Student List page.
Tip: It is advisable to check the Student hasn’t already been added to avoid duplicate records, you can type their name into the top right Search Names box to check they aren’t already on the system.
Once you are happy a new Student needs to be added click the top left New.
The Create New Student page contains the minimum information required to add a Student to the Statutory Registers (AM/PM) as shown below;
Note: All fields marked with an * are mandatory.
Completing the Date of Birth* field will automatically complete the Age and Chronological YG* fields.
It will also default the Curriculum Yr Gp to match the Chronological YG field.
If a Student is taught out of Year Group then choose the appropriate Year Group from the Curriculum Year Gp* drop down choices. You cannot amend the Chronological YG field.
Then either click Save or Save & Add Siblings to continue to the Student Profile.
Editing a Students Curriculum Year Group
If you want to edit the Curriculum Year Group (Year taught in) for a Student that is currently on roll go to Students>Select Student>View>Students Profile>Enrolment
Then scroll down to see the Key Data panel on the right and click on the pencil icon in the top right of the panel.
Then in the Key Data panel you can edit the Curriculum Year Group from the drop down choices as required>Save.
Note: On clicking Save a new Year Group Membership record will be added to this Student from the current date to the end of the current academic year.
