In this guide, we show How to Produce a Batch Payment Run in the MAT Finance Module.
Access: The minimum permissions required to Produce a Batch Payment Run are found in the Finance Module section of Config > Setup > Roles & Permissions.
Related Guides:
To begin, from the left Menu, go to Finance > Routines > Batch Payment Runs.
Once the page loads, press New.
A New Payment Run box will appear.
Select Payment Type (BACS or Cheque) and the Site to use.
This pulls through payments that have been fully invoiced and that have the BACS Payment Option selected on the Supplier Account. See Also: How to Set Up Supplier Details.
Tick all the Payments to pay and press Proceed.
The page then updates. The following fields need to be completed: Site, Bank, Processing Period and Processing Date.
Lastly, add a Narrative.
Note: In the Selected Document Details section below, the Bank Balance section will show you the current balance to ensure no overspend.
Once happy, scroll up and press Create BACS Run.
A notification is produced stating the BACS Payment Run has been created successfully.
A BACS download file is also created. This is the information required to upload to the bank.
A Confirmation pop up checks whether the BACS file has been successfully uploaded to the bank.
Press Continue.
Another pop up asks about sending Remittance Advise Slips.
Press Continue.
If emails are linked for Remittances, these are automatically sent. Alternatively, press Print to send.
If the Email Remittance box is not ticked and there is not an Email Address in the Supplier Details, an error message is produced. Press OK.
This returns to the BACS Details Page.
From this page, Remittances can be printed if they weren’t sent electronically. Click Print Remittance.
The BACS Report can be run by pressing BACS Run Report.
Lastly, the BACS can be Posted by pressing Post.
A notification is displayed stating BACS Payment has been posted successfully.
