Use this guide to resolve the School Workforce Census Error 4530.
For further guidance on the SWF Census see here.
See also: How to Create New Base Pay Structures
DfE Validation
| 4530 | <BasePay> Where Base Pay is present and not zero, please see associated CBDS entry for field format and/or allowed values. | Base Pay is in an invalid format. Format must be 999999.99 |
Navigate to the staff member’s record and click the left-hand side Contracts tab.
Double click on the Contract that is active as of the SWF Census Reference Date.
Note: it may be necessary to check any Contract/Role that is active during the School Workforce Census Collection date range. To do this by change the Contracts – Current dropdown to Contracts – Show All.
This will enable you to check if a Staff member has Inactive Contracts that could resolve this Error.
In the Contracts detail window, click on the Pay tab and click the right-hand Pencil icon to view the Pay.
Check that the Base Pay and Spine Point are both set.
Note: This will ONLY be relevant if the Contract is using a Base Pay that includes Spine Points. If no Spine Point is present and you instead see the Staff members Pay on this page, then please check that it is valid.
If a Spine Point is visible in the Contract then make a note of these and then navigate to Config>Administration>Base Pay Structure and find the Base Pay Structure that this staff member is on (Teacher – Main for example).
Double click on the Base Pay Structure or select it and press Edit.
Once the Base Pay Structure is open, select the Version the Staff members Contract is under, the Spine Point Group and then the Spine Point section on the bottom right.
Note: it may be necessary to check different Versions active for the School Workforce Census
Please ensure that Spine Points with Values are present, particularly the Spine Point that the staff member is assigned to and that the Base Pay is in a valid format. Format for example must be 999999.99 maximum
If any changes are made click Save.
IMPORTANT in order for the resolved error/query to be removed from the list of errors/queries it is necessary to generate a new Census return and remember to use save & validate for the errors/queries to update/clear