When setting up Behaviour Events you have the option to Require Record Review, this means that until the Record is marked as having been Reviewed it is Hidden from MCAS and Student Portal. It can be useful for more serious Behaviour Events that Require a Review before being made available to Parents or Students.
In this guide we’ll look at which settings impact this, how you can set up a Behaviour Event to Require Record Review and how you can then Review the behaviour event.
- Behaviour Configurations
- MCAS Configurations
- Student Portal Configurations
- Creating a Behaviour Event
- Reviewing a Behaviour Event
- Important Notes
Access: The minimum permissions required to access Event Records can be found in the Behaviour module from within Config > setup > Roles & Permissions.
See Also: How to create a New Behaviour Event, How to Setup Configurations for Behaviour and How to Record a Behaviour Event for a Student.
Behaviour Configurations
Go to Config > Behaviour > Configurations
In the Configurations panel, ensure that Do not process events until Review Completed for Review Required Events is ticked.
If this is left unticked the Events will be processed as normal regardless of whether Require Record Review is ticked within the Behaviour Event.
For more information on Behaviour Configurations please see How to Setup Configurations for Behaviour .
MCAS Configurations
Next, we need to ensure that Unprocessed Events are hidden from MCAS. Go to Config > MyChildAtSchool > Behaviour.
In the Behaviour Settings panel, ensure that Display unprocessed events in MCAS is unticked.
Student Portal Configurations
Now we need to make sure that Unprocessed Events are hidden from Student Portal. Go to Config > Student Portal > Behaviour.
In the Behaviour Module Settings panel, ensure that Display unprocessed events in Student Portal is unticked.
Creating a Behaviour Event
Go to Config > Behaviour > Events.
From here you can either Create a New Behaviour Event or Edit an Existing Event following the steps in How to create a New Behaviour Event.
Ensure that Require Record Review is ticked.
Once you’ve Created/Edited your Behaviour Event you can assign it to a Student (For more information please see How to Record a Behaviour Event for a Student.) Notice that in the Behaviour section of the Student Profile the Processed column it says No. This means that the Behaviour Event will not display on MCAS or Student Portal.
Reviewing a Behaviour Event
Go to Modules > Behaviour > Event Records.
Select Search Filters in the top right, tick Show Outstanding Review Required Event Records and click Apply to update the list.
Click on the Record you would like to Review to select it, then press Edit.
In the Basic Details tab, tick the Review Completed box, the Reviewed Date will default to today, but you can edit it if necessary, and then select the Reviewer from the Reviewed By drop down. You also have the option to add Review Comments but this is not necessary. Once you’re happy click Save.
If you now go back to the Behaviour page of the Student Profile you’ll see that in the Processed Column it now says Yes, meaning that the Behaviour Event will be visible in MCAS and Student Portal.
Important Notes
- There is no way to designate a specific Staff Member who will need to Review the Behaviour Records. Any member of staff with the Permissions shown at the beginning of this guide will be able to access and review Behaviour Events that Require Record Review. It may be necessary to Review your Permissions if you want to limit access to specific Staff Members.
- There is no automatic notification that a Behaviour Event requires review, so if you do wish to notify specific Staff Members you may wish to either set up Event Alerts or use Referral Recipients for the Events that Require Record Review. For information on how to set up Alerts please see How to Create a Behaviour Event Alert. For more information on Referral Recipients please see How to Create a New Behaviour Event.