The Require Record Review option prevents a Behaviour Event from being processed until it has been reviewed. While the review is outstanding, the event can be hidden from MCAS and Student Portal, making this feature useful for more serious incidents that require approval before being shared with parents or students.
This guide explains how to:
- Behaviour Configurations
- MCAS Configurations
- Student Portal Configurations
- Creating the Behaviour Event
- Review Events
- Important Notes
Access: The minimum permissions required to access Event Records can be found in the Behaviour module from within Config > setup > Roles & Permissions.
See Also: How to create a New Behaviour Event, and How to Record a Behaviour Event for a Student.
Behaviour Configurations
Navigate to Config > Behaviour > Configurations
Ensure Do not process events until Review Completed for Review Required Events is ticked.
Important: If this setting is not enabled, Behaviour Events will be processed immediately, even if Require Record Review is selected.
Click Save.
For more information see How to Setup Configurations for Behaviour
MCAS Configurations
Navigate to Config > MyChildAtSchool > Behaviour.
Ensure: Display unprocessed events in MCAS is unticked.
This keeps review-required Behaviour Events hidden from parents until they have been reviewed.
Click Save.
Student Portal Configurations
Navigate to Config > Student Portal > Behaviour.
Ensure Display unprocessed events in Student Portal is unticked, this keeps review-required Behaviour Events hidden from students until they have been reviewed.
Creating the Behaviour Event
Navigate to Config > Behaviour > Events.
From here you can either Create a New Behaviour Event or Edit an Existing Event following the steps in How to create a New Behaviour Event.
Ensure that Require Record Review is ticked.
Click Save.
When this Behaviour Event is recorded against a student, the Processed column on the student’s Behaviour page displays No, indicating that the event has not yet been processed.
This means that the Behaviour Event will not display on MCAS or Student Portal.
Reviewing Events
Navigate to Modules > Behaviour > Event Records.
In the Event Records panel
- Select the top right Search Filters
- Tick Show Outstanding Review Required Event Records
- Click Apply
Click on the Record to Review to select it, then press Edit.
This will open the Behaviour Entry panel
In the Basic Details tab;
- Tick the Review Completed box
- The Reviewed Date will default to today, but can be edited if necessary,
- Select the Reviewer from the Reviewed By drop down.
- Add Review Comments if required
- Once complete click Save.
Back in the Behaviour page of the Student Profile notice the Processed Column now says Yes, meaning that the Behaviour Event will be visible in MCAS and Student Portal (subject to the configured visibility settings).
Important Notes
| Topic | Details |
|---|---|
| Reviewing Behaviour Events | Any member of staff with permission to access Event Records can review Behaviour Events. A specific reviewer cannot currently be assigned. Review permissions can be restricted through Roles & Permissions if required. |
| Referral Mail Schedule | Behaviour Events that require review are not processed until the review has been completed. While the review is outstanding, the event will not appear in the Referral Mail Schedule. Referral Recipients are notified only after the Behaviour Event has been reviewed and processed. |
| Behaviour Event Alerts | Any Behaviour Event Alerts configured for a Behaviour Event requiring review will not trigger until the review has been completed and the event has been processed. |
| Staff Notifications | There are no automatic notifications to indicate that a Behaviour Event is awaiting review. If notifications are required, configure a Watchlist to:• Alert selected staff members.• Monitor Behaviour Events.• Include the Behaviour Events that require review.• Run at a suitable interval (for example, every 10 minutes).The Watchlist will notify the selected staff members whenever new Behaviour Events requiring review are recorded. For further information, see How to Create a Watchlist. |