In this guide, we will show you how to get use the Options Clash Table. Timetablers can use this table to see total Subject choices made by the Students and where clashes are with the option to drill down to Student level and see choices.
Prerequisites: You must have the Options Module licenced on your MIS. The Options Module is available for all G Cloud 13 One Stop Shop customers and you can get this licenced by emailing onboarding@bromcom.com
Access: Depending on which Options functions you would like staff to see/access, all of the relevant permissions are located in the Options Module of Config>Setup>Roles & Permissions (after it has been licensed).
Prerequisite guides:
- How to use the Options Setup page
- How to use Forms in Options
- How to use the Import Pupil Choices page
- How to use the Review Pupil Choices page
Related guides:
Navigating the Clash Table page
From the Home screen go to Modules > Options > Options Reports > Clash Table.
Below is an example of the Clash Table panel.
Column headers
Columns display the Name of the Options Set Up, Associated Year Group, Start Date and End Date, Number of Submissions made against number of Students in the Options Set Up, Dry Run and Actions.
Use the Column Headers to filter if required. In this example Group has been typed into the Name Column Header.
This shows the 3 Option Set Ups with the word Group in the Name.
Filters
Click on the filter cup to the right of Name, Year, Start Date – End date and Dry Run to see further filter options using the dropdown.
Click on the three bars, and then the Grid Symbol to Hide/Unhide Columns.
Pin
Click the burger stack symbol to the right of each Column Header
From here you can Pin the Column Left, Right or No Pin
Autosize
Autosize This Column or All Columns and Reset Columns
Actions
1: Set Subject Parameters
In here, users can amend the minimum and maximum size of groups, and the minimum number of groups.
Click on the Grid symbol under Actions to select Set Subject Parameters for the selected Options Set Up.
The default is:
- Min Size of Groups = 15
- Max Size of Groups = 30
- Min Number of Groups = 1
Click in the Min Size of Groups, Max Size of Groups and/or Max Number of Groups to edit if required.
Tip: Use the search feature in the Subject column to go straight to the necessary subject.
Click Save to complete.
2: View Clash Table
Click on the Grid symbol under Actions to select View Clash Table for the selected Options Set Up.
- This can be ordered by Popularity or Alphabetical.
- Switch the view between: Main Choice only, Reserves only, or Overview Total.
- Set Parameters is a shortcut back to the Set Subject Parameters popup.
- The Clash Table can be exported to excel in one click.
The blue numbers show the total number of Students who have made choices for the Subject. For Example 65 Students have chosen Ar (Art).
The numbers either side show the total number of Students who have chosen the 2 Subjects in the Grid, for example 12 Students have chosen Pe (PE) and Ar (Art).
In this example the Groups Needed shows 3/1 in red. This red text shows that three groups are needed but only one has been specified. If this were to be allowed, it tells us that the average class size would be 85 – above the ‘Max Size’ set.”
Average Size Shows the Average Size of the Groups. Note: If the Max Number of Groups is set to 0 in Set Subject Parameters, this will result in the Clash Table Average Size to display 0.
Click on any of the numbers in the Clash Table to see a Student List, below is an example showing the 12 Students who have chosen PE and Art. Use the filters and column headers to further filter.
Click the top right X to close the Student List.
