In this guide, we are going to list some of the most popular built in Attendance Reports that will help you carry out a number of Attendance related tasks and provide you with various options for obtaining Student Attendance data in Bromcom.
- Absentee List
- Attendance Certificate
- Commented Attendance
- AM PM Traditional Attendance
- Attendance History
- Attendance by Code or Meaning
- Analysis Exports
- Student Attendance
- Punctuality Report
- Fire Drill
- Blank Register
- Register Audit
For example, to access the Official Register Report go to Reports>Attendance>Individual>Attendance Certificate Report or to look for Missing Marks when running a Census go to Reports>Attendance>Attendance Analysis Exports>Missing Marks
Access: The minimum permissions required to access the Attendance Reports are found in the Attendance Module of Config>Setup>Roles & Permissions.
See also:
- How to use Manage Attendance
- How to Access Attendance Analysis Exports
- How to Setup Analysis for Attendance
- School Summary Report
All of the Reports discussed here can be found by going to Reports > Attendance.
Absentee List
This Daily report provides a list of Absentees for a single date. Go to Reports>Attendance>Daily>Absentee List.
Use the List of Absence dropdown to select the type of Absence to be reported on.
Important : The Threshold Absence setting only applies when Fully Absent for Date is selected in the List of Absence drop down, for example Fully Absent for Date with a Threshold of 3, reports on those students who have been fully absent for 3 days
In the example below the Threshold Absence has been greyed out as All with Absents has been chosen,
Once you’ve made your selections in the Report Parameters click Preview.
Attendance Certificate
This report provides a detailed Attendance Certificate within a chosen date range for each Student selected. Go to Reports > Attendance > Individual > Attendance Certificate Report
In order for this report to populate with data all the following must apply;
- It must be an academic day
- The student must be on roll
- The student must be in a group that has that period type (e.g. tutor group for AM/PM)
- The group must have a timetable
Once you’ve made your selections in the Report Parameters click Preview.
Commented Attendance
This report provides a list of all Students with Attendance Comments for the chosen date range.. Go to Reports > Attendance > Audit > Commented Attendance
Once you’ve made your selections in the Report Parameters click Preview.
AM PM Traditional Attendance
This report provides a list of Students AM/PM attendance for a weekly date range. Go to Reports>Attendance>Weekly>Traditional AM/PM
- Selected the required Group and define the Term/Week Start and End Dates
- Treat Educational Activity as Present is ticked by default,
- Tick to Show Year Group if required
Once you’ve made your selections in the Report Parameters click Preview.
Attendance History
This report provides a list of Students and a breakdown of their Attendance for the chosen date range. Go to Reports > Attendance> Summary > Attendance History. This report also gives you the ability to add an Attendance threshold.
Once you’ve made your selections in the Report Parameters click Preview.
Attendance by Code or Meaning
Go to Reports>Attendance>Attendance Code Analysis>Attendance Report by Code/Meaning
Choose the required Group, Day Start and Day End. In Report By choose either Code or Meaning (you can control and click to choose more then one Code or Meaning)
Chose your parameters in Include and Sort By and tick if you want a Detailed Breakdown, Display Attendance Mark or Page Break by Tutor Group
Once you’ve made your selections in the Report Parameters click Preview.
In the example below Display Attendance Mark has been ticked
In the example below the L mark has been selected and Display Attendance Mark has NOT been ticked.
Analysis Exports
Use this Analysis Export to create a Student List of Missing Marks, this can be particularly useful when running a School Census.
Go to Reports>Attendance>Summary>Attendance Analysis Exports and choose Missing AM or PM Marks and define the required Day Start and Day End dates.
You can choose the file format to be either Csv or Html from the as drop down.
Click Export.
The Export will then show in red in Export File History.
Click on the file to open the Export which will have been downloaded locally to your computer.
Student Attendance
This Individual report can be used in the example you have a meeting with a parent regarding a Students attendance, the report has the option to be published to MCAS and/or emailed to the parent as well as the ability to print or export the report.
Go to Reports>Attendance>Individual>Student Attendance.
Once you’ve made your selections in the Report Parameters click Preview.
Punctuality Report
Use this report to look for Students with a defined Attendance % Threshold and a defined number of lates, for example students with more than 80% attendance and no lates.
Go to Reports>Attendance>Summary>Attendance Analysis Exports and choose Punctuality Report.
Once you’ve made your selections in the Report Parameters click Preview.
See example report below, note report shows From and To dates and information on Threshold for Attendance % and Threshold for Lates set in the Report Parameters
Fire Drill
For guidance on this report see How to Access the Fire Drill Report
Blank Register
This report provides Blank copies of registers for selected Groups, this could be used to keep hard copies of registers. go to Reports > Attendance > Attendance > Blank Registers
Once you’ve made your selections in the Report Parameters click Preview.
Register Audit
This report provides you with an Audit of changes made to a Student or Group’s Attendance, identifying the user that made the changes and when.
Reports > Attendance > Audit > Register Audit
Once you’ve made your selections in the Report Parameters click Preview.
