Scheduling Rules within wTimetable

The Scheduling page allows users to drag and drop Blocks into available Periods to create a Scheduled Timetable.

This guide covers the following Scheduling Rules;

• General
• Simple Blocks
• Linear Blocks
• Options Blocks
• Complex Blocks: Single Periods

The minimum permissions required to create a Timetable are found in the Timetable Module from Config > Setup > Roles and Permissions > Choose Role>Edit>Timetable > Timetable App.

For more information on wTimetable see here and see What’s New for latest updates.

Go to Modules>wTimetable>Projects>Click on Project to see the Timetable panel with the tabs below. Click on Scheduling.

General

• Sessions can only be scheduled for the Year Group and Band that they are created for.
• Sessions can be dragged & dropped into the timetable only in the Year Group view.
  • Sessions can be dragged & dropped from one Period to another in the timetable.
  • Available sessions are highlighted in green.
  • Unavailable sessions are marked with a red dot.
• When a session is dropped into the timetable:
  • The Band height is expanded based on the class count included in the scheduled periods.
  • If a session does not fill up the space in the Band with the included classes, we use a placeholder area for the remaining space.
• Double Periods must be scheduled for consecutive Periods.
• Turn a scheduled double Period into singles by left clicking on the Period and clicking Split to Single Periods.
• Cross-band Blocks:
  • When scheduling a cross-band Block all the included Bands have to be available for the selected Period.

• The cross-band can only be dropped in the first band

Simple Blocks

• Drag and drop each period of a Simple Block separately into the timetable.
• If there is more than one class in a Period in a Simple Block, all classes in the same Period will move together and will be scheduled to the same Period of the timetable.

Linear Blocks

• For Linear Groups we drag & drop one session at a time.
  • When one class in a Period is scheduled, it creates a “container” for the remaining classes in the same Period not yet scheduled.
  • Sessions can only be dropped​ inside a Period for that specific place for the selected class. E.g., if you are scheduling a class that is in the 2^nd row of a Period, the scheduled class will be placed in the second row of the scheduled Period with “container” in the other rows.
  • The Timetable will only allow sessions to be scheduled in a way that allows the scheduling of the remaining sessions within the Block.
• Single and Double Periods
  • If a double Period is scheduled for class A, two singles of another Subject can be scheduled for class B for the same Period.

• Single sessions can be dropped into double placeholders.
• Doubles can be dropped over single placeholders if:
  • another single placeholder is in the consecutive teaching period, OR
  • the single placeholder is standing alone, but the remaining classes will fit into the created placeholders after ‘transforming’ it to a double placeholder.
• Doubles cannot be dropped over breaks.
• Layout changes on the side panel:

• If we schedule a session (class-cell), the counters that displays the remaining periods for that class goes down by one once all classes have been scheduled

Options Blocks

• We can drag & drop each Period separately into the timetable.
• When dragging a Period, all classes move together and will be scheduled in the same time.

Complex Blocks Single Periods

• When dragging a Period, all classes move together in a Period and will be scheduled in the same time