Use this guide to resolve School Census Query 2520Q

Query 2520Q:

• DfE Validation: Please check: sessions possible should not be greater than 150

• Autumn only:
  • Where termly <SessionsPossible> plus second half of the summer term <SessionsPossible> present, should be less than 151
• Spring and Summer:
  • Where <SessionsPossible> present, should be less than 151

• Explanation:
• In the example of the Spring 2024 Census the attendance collection periods are from 01/08/2023 and 31/12/2023 and it is expected that the sessions possible between these two dates should be less than 151.
• However, in the example you have a phased return where some of your Students return in August 2023 this will make your sessions possible more than 151.
• To check the sessions possible for Students go to Reports>Attendance>Attendance Certificate> Select Students and then define the date ranges defined in (Modules>Census>School>Select Return>Attendance collection) then click Preview in the Attendance Certificate Report.
• Your Academic Days define what days your are expecting your Students to be in school. Your can view/edit your Academic Days from Config>Curriculum>Academic Days. If you do need to edit your Academic Days see How to Edit Academic Days.
• If the sessions possible is correct then you would need to send a return level note with your Census

For further guidance on Bromcom Census see here

THE EXAMPLES AND SCREENSHOTS IN THIS GUIDE ARE FOR ILLUSTRATION PURPOSES ONLY

Go to Reports>Attendance>Attendance Certificate

You can use this report to review Attendance Codes and Possible Sessions Recorded

• On Report for move to Student and then click the Find button to choose the Student(s) this will open the Student Selector list for all Students that are currently on roll.
• Then for the Day Start and Day End refer to the Attendance Collection periods (from Modules>Census>School>Select Return) for the Census you are returning and then click Preview
• In the example below we are looking for Attendance dates for the Autumn 2023 collection

In this example we can see the Sessions Possible in the POS column and the Attendance Codes in the table.

IMPORTANT in order for the resolved error/query to be removed from the list of errors/queries you would need to generate a new Census return and remember to use save & validate for the errors/queries to update/clear.