Use this guide to resolve School Census Query 2576Q

AUTUMN RETURN ONLY

Error 2576:

• DfE Validation:
• Where <SessionsPossible> is equal to zero then either <AttendanceReason> ‘X’, ‘Y’ or ‘D’ should be greater than zero OR <SessionsExceptional>  should be greater than zero
• Please check: Zero attendance sessions possible recorded for pupil on roll in the second half of the summer term. Pupil should only be recorded with zero sessions possible if they spent all of the period which attendance data is being collected at the other registration.
• This query will be accepted by DfE on condition that a suitable explanatory notepad entry is provided in COLLECT.

• Explanation:
• A Student should only be recorded with zero sessions possible if they spent all of the period for which the attendance data is being collected at another school OR were not expected to be in school.
• Go to Reports>Attendance>Attendance Certificate and select the Students identified and then define the date ranges Second Half Term from (Modules>Census>School>Select Return>Attendance includes) click Preview
• Check that all the Attendance Codes recorded against the Student are correct for the dates selected.
• If a Student has zero sessions possible then Attendance Codes X (non compulsory school age absence), Y ( unable to attend due to exceptional circumstances) OR D ( dual registration) should be greater then zero OR Sessions Exceptional should be greater than zero. For further guidance on DfE Attendance Codes see here.
• To amend any attendance go to Modules>Attendance>Manage>Attendance>Student. See How to Manage Attendance
• If it’s correct for the Student to have zero sessions possible at your School, this is a return level note when submitting to Collect to explain.

For further guidance on Bromcom Census see here

THE EXAMPLES AND SCREENSHOTS IN THIS GUIDE ARE FOR ILLUSTRATION PURPOSES ONLY

Go to Reports>Attendance>Attendance Certificate

You can use this report to review Attendance Codes and Possible Sessions Recorded

• On Report for move to Student and then click the Find button to choose the Student(s) this will open the Student Selector list for all Students that are currently on roll.
• Then for the Day Start and Day End refer to the Attendance Collection periods Summer second half term (from Modules>Census>School>Select Return) for the Census you are returning and then click Preview
• In the example below we are looking for Summer second half-term Attendance dates for the Autumn 2023 collection

In this example we can see the Sessions Possible in the POS column and the Attendance Codes in the table.

Note in the example below 2 weeks have X Attendance Code which gives zero sessions possible for those 2 weeks

IMPORTANT in order for the resolved error/query to be removed from the list of errors/queries you would need to generate a new Census return and remember to use save & validate for the errors/queries to update/clear.