This guide will assist you with setting up your Fine Assessment Sheets within Bromcom.
- Roles and Permissions
- Configuration
- Creating a New Template
- Auto Calculate Options
- Fine Assessment Count
- Assessment Associations
- Using Gradesets
- Generate Fine Assessment Columns
- Copying a Template
- Editing a Template
- Deleting a Template
- Using Fine Assessment in a Marksheet
- Head of Subject Fine Assessment Management
Roles and Permissions
Permissions are required for this page for setting up.
Access: The minimum permission for Fine Assessment can be found in the Assessment module under Roles & Permissions
Configuration
Fine Assessment in Bromcom works differently from Manage Templates. Instead of combining multiple Subjects into one Template, each Year Group, Subject, and Assessment Type must have its own unique Template.
The key connection between Templates is the Term, which is essential for generating the Fine Assessment grid.
Note: You can only have one active Fine Assessment setup using the same combination of Year Group, Subject, Type and Term.
Creating a New Template
When creating a new Template the Auto Calculate setting will default to Disabled. This is effectively an inactive state although the Template can also be deactivated using the Active checkbox. Complete the upper section of the Template by selecting the required Auto Calculate, Fine Assessment Count and all required Associations.
Auto Calculate Options
Auto Calculate is the main driver of the Template and will determine how Fine Assessment is calculated to produce a converted Result on the Result column. The options available are:
- Disable – The Template will not calculate anything but the Fine Assessment will still be visible
- Simple Average – will create an average of the Fine Assessment columns and convert the Result to the main Marksheet column
- Sum of All Assessments – available for use with Marks only, this will add together all selected columns for that Term before converting the Result
- Best of All Assessment – will take the best result from the selected Fine Assessment columns used for that Term
- Weighting – allows the Fine Assessment column value to be used as a Percentage Weighting (%) for a Term
Fine Assessment Count
Simply update the Fine Assessment Count to the number required for that Year Group and Subject.
Assessment Associations
Add the Associations to the Template for the Year Group, Subject, Terms and Assessment Type.
Note: Multiple Terms can be added here and the system will automatically identify which columns in the main Subject Marksheet require Fine Assessment.
Using Gradesets
When adding an Assessment Type, the Enable Gradeset checkbox will automatically activate. This allows staff to enter grades instead of numerical marks in the Fine Assessment columns.
However, each Template must use one type of grading system—you can’t mix different Fine Assessment Grade Types in the same template. The exception is the option for Sum of All Assessments which will require marks.
Generate Fine Assessment Columns
Once the upper section has been completed click Generate to create the Fine Assessment columns.
By default all generated Terms will have an Active checkbox for all Fine Assessment columns and each Fine Assessment row must have a Name and a Description.
Where Marks are required, these should be added to the Max. Mark column.
A Lock option is available for making the Fine Assessment record Read Only.
Modify the Active checkboxes for each Term in the Fine Assessment columns in order to tell the system which records to use in the calculation.
Selecting Auto Calculate Weighting expands the Fine Assessment to include an option to add percentages. The total for a column must be 100% but the user can check the boxes for each term to tell the system which Fine Assessments contribute towards the grade for that term.
Note: If Enable Gradeset is Active then a Max. Mark is not required unless the Subject Result Type combination uses a Markset.
A Template Grid can be updated at any time, but where the Definition has been modified, it is necessary to Generate the grid again.
Each Fine Assessment column must be fully complete. Where there are multiple data missing the system will navigate one by one so each can be corrected in order.
Copying a Template
A Template can be copied and then amended to produce a similar Template but at least one Association must be different, as each Fine Assessment will create unique data.
Editing a Template
A Template can be edited but will have restrictions once Results have been stored against any of the Fine Assessment records.
It will only be possible to increase the Fine Assessment Count, deactivate the Template or add additional Terms in the upper section. Use the Generate button to update the Fine Assessment Grid.
All aspects of the Fine Assessment grid, however, can be modified.
Deleting a Template
A Template cannot be deleted if there are Results for any of the Fine Assessment columns. This has been done to prevent data corruption. In such cases, uncheck the Active checkbox in the Template. See Editing a Template above.
Using Fine Assessment in a Marksheet
When opening a Marksheet, the page will look the same but where the system has detected any Assessment columns which match the Associations of the Fine Assessment template, a small flag icon will appear at the top of the column heading.
By right clicking on the column heading, the option to select Set Fine Assessment will appear which opens the Fine Assessment sheet.
Where a Weighting has been assigned as the Auto Calculation, the percentage will appear next to the name in parentheses (%).
Staff enter Marks or Grades according to the definition which will then display the output for the main Marksheet column based on the Auto Calculate rule. The converted Result will be displayed in the last column on the right-hand side.
Fine Assessment Results are stored automatically but staff Go to Marksheet to Save the main calculated Result. It is possible to add a Result directly to the main Marksheet column without using Fine Assessment.
Head of Subject Fine Assessment Management
A Head of Subject has the ability to make some changes to the Fine Assessment Template by opening one of the subject Marksheets and then selecting the Update Fine Assessment button.
Even where Results have not yet been stored, the Head of Subject cannot change the principal Template Settings but does have the ability to Edit Fine Assessment Names and Descriptions, Add a new Fine Assessment record or Term as well as managing the Fine Assessment Grid. Weightings can be changed and Fine Assessment rows can be modified to be locked, included, or excluded from calculations.
The Head of Subject would Save the changes, still meeting the Grid rules and when selecting Close, all changes are immediately updated for all associated Marksheets.
In this example, the Head of Subject has added a new Fine Assessment column to replace an existing one and updated the calculation to include the new column instead.
