Use this guide to create a Season Pattern for example Summer and then create a year specific Season for example Summer 2023. You are able to embargo the Season at this stage.
Access: All pages below are subject to having relevant Roles and Permissions.
Note: Once an Exam Season Pattern has been created the Start and End Months cannot be Edited. A new Exam Season Pattern would need to be created with the appropriate Start and End Months.
From the left Menu go to Config > Examination > Season Patterns.
The Season Pattern allows a new Season to be added or an existing one to be edited or deleted. Click the New button.
This will display the Create New Season Pattern page.
Enter the Title, a Short Name and the Months From and To from the dropdown lists.
To create the Season attached to the Season Pattern from the left Menu go to Config > Examinations > Seasons.
This will open the Seasons page, to Add a Season, click the New button.
On the Add Season page, select a Season Pattern from the Season Pattern dropdown list and the Year from the Year dropdown list.
The Title will be filled in automatically with the Season Pattern and the Year selections.
Select a Status of Open, Closed or Locked from the Status dropdown list.
Enter a date using the Start Date and End Date fields, by entering a date or clicking on the Calendar icon and selecting a date.
Tick the Results Embargoed? box to Embargo the Results so that only authorised personnel can view them. This will also stop them being viewable in the Exam Results Panel in MyChildAtSchool and the Student Portal. Click Create to Create the new Season.
Note that if you create reports, eg exam results, or create your own ad-hoc report and publish them to MCAS or the Student Portal, they will be viewable to students and parents, no matter the embargo status.
You can either publish reports to MCAS and Student Portal on results day, or if you want to create them in advance you can hide the Reports tab in MCAS and Student Portal until you are ready. You can do this by going to the following.
Config > Setup > MyChildAtSchool > Reports. Untick the Enable Report Module and click Save.
Config > Setup > Student Portal> Reports. Untick the Enable Report Module and click Save.
When you are ready to share the reports reverse the above process.