What is HR & Recruitment*?
The HR area of Bromcom allows schools to manage processes such as leave requests and expenses claims. Schools have the ability to allow staff members to ‘self serve’: they can submit leave requests, expenses claims, additional hours claims, and also make changes to their personal information.
Schools can give different permissions to different staff units, and therefore have full control over who can make different claims. Each type of request can also have its own approval process, providing even more granularity over how requests are handled.
Performance Management allows schools to create and track their staff members’ objectives. These objectives can be linked to school objectives and users can also track reviews or appraisal meetings, and attach any notes or important documentation as evidence. Any CPD that staff members complete can also be added to the system, and used as evidence of progress against objectives.
Schools can also create their organisational structure, creating line management and direct report relationships between staff members.
With the Recruitment module*, schools will be able to replicate their recruitment process within the MIS. Create job vacancies, advertise them on a job board, and track applications through the process, eventually onboarding successful candidates. Create multiple workflows to manage different vacancies in different ways, and ensure that each application complies with your existing Recruitment policies.
Features & Benefits
- Allow staff to create leave requests, expenses claims, additional hours claims and personal detail changes
- Create different approval processes for different types of claim, and even for different groups of staff
- Create school objectives, and monitor how staff members are helping your school achieve its goals
- Monitor staff progress against their own objectives, and keep notes from any appraisal or review meetings that take place
- Create the organisational structure of your school in Bromcom, allowing line managers to track their direct reports’ progress
- Replicate your recruitment processes within the MIS; advertise vacancies on a job board, and track all applications through the process; onboard successful candidates and offboard leavers*
Key Features
| Features | What it Does | Benefits |
| HR | Allows staff members to submit HR requests/claims | Staff can ‘self-serve’ requests, rather than office staff having to enter this data Schools can set up multiple approval processes for different request types and different staff units Different staff units can have different permissions, so schools have complete control over which staff members can make which requests |
| Performance Management module | Allows schools to track school and staff objectives, and manage/record any reviews or appraisals | As part of the MIS, schools no longer need to invest in third party applications to manage their staff performance Line Managers and HR staff can quickly and easily see how staff are progressing with their objectives Any meetings can be scheduled and data recorded, keeping all of the performance management information in one place |
| CPD Logging | CPD activities can be recorded individually | CPD can be linked to objectives, creating a full picture of how a staff member is approaching and achieving their objectives |
| Recruitment* | Manage staff recruitment from within the MIS | Create and advertise job vacancies Multiple workflows can be created, so different vacancies can go through different processes, making sure schools comply with their Recruitment policies Onboard successful applicants Offboard leavers |
General Functionality
| Feature | What it Does | Benefits |
| Organisational structure | Create your school’s organisational structure in your MIS | Line managers will be able to see and manage their direct reports’ progress against objectives |
| Track school objectives | Create school objectives, against which staff objectives can be tracked | Ensure the whole team is working towards the same goal by creating school objectives with linked staff objectives Monitor your school’s progress against these objectives in real time |
| Track staff objectives | Create staff objectives, and monitor staff members’ progress | Staff objectives can be linked to school objectives, reviews/appraisals and CPD, giving managers and staff members a complete view of how that objective is being met |
| Reviews, appraisals, and other meetings | Create data records for reviews or appraisals, so that a record is kept of decisions made, etc | Schedule reviews and other performance management-related meetings Log the content of the meeting, and upload any relevant documentation Link reviews to CPD and objectives to create a complete view of your staff’s performance management |
| Alerts and reminders | Add diary entries and reminders to staff members’ calendars for reviews, other meetings, and even for CPD events | Ensure that your staff members’ diaries are up to date with all performance management meetings, reducing missed meetings and increasing preparedness for these meetings |
| Create records of CPD events attended | Log CPD events, including staff notes and any related documentation. Link CPD to objectives as evidence of progress against that objective | CPD is a crucial part of staff’s performance management, so linking CPD to objectives and staff members’ records means schools can make effective decisions about CPD in their school |
| Leave requests and claims | Log leave requests, additional hours claims and expenses claims | Enter HR data on each staff member’s Staff Record |
| HR Self-Serve | Enable staff to create their own HR requests and claims | Allow staff members to create HR requests and claims, according to the permissions and approval process that have been setup |
Future Developments
| Feature | What it Does | Benefits |
| **Staff management of their own Performance Management | Staff will be able to monitor and manage their own objectives and CPD | Empower staff by allowing them to manage their own objectives, adding relevant data or entering CPD that they have been on |
| **Create a library of CPD | Create CPD events that teachers can sign up for. Line managers can assign these items to their team members | By creating CPD entries for required training courses (eg GDPR), schools can monitor the completion and effectiveness of those courses Create a curated library of CPD for your staff. By offering CPD that schools know are effective, schools can gain more confidence in their performance management and the training their staff are receiving |
| **Set rules for approval of CPD events | Set cost and/or time limits at which point approval is needed for CPD | Helps schools manage their CPD outlay efficiently and cost-effectively |
| **Assign CPD to staff | Bulk assign CPD to staff members | CPD can be assigned to one or many staff members. This is useful for statutory CPD, such as Safeguarding training |
| **Improved ‘My Team’ visibility | An improved ‘My Team’ screen for managers | Easily view team members’ objectives, HR requests on one page |
| **Create workflows to replicate Recruitment policies | Different workflows can be created for different types of vacancy | Different departments, or job types often have different Recruitment policies/requirements, and this feature means that all of these needs can be met |
| **Advertise job vacancies | Link to an externally available job board | Vacancies can be added to a job board which can then be linked to via the school’s website Different vacancies can have different application policies (eg CV submission or a form to fill in) |
| **Process job vacancies | Manage vacancies through the Recruitment process, ensuring policies are adhered to | Each vacancy can be managed through the process, ensuring that your existing processes are met. Create steps in the process to make sure that crucial parts of the process are completed and recorded |
| **Onboard and offboard staff | Onboard successful applicants; offboard leavers | Create workflows for onboarding and offboarding. As with the Recruitment process above, different types of staff can have different on/offboarding flows |
| **Easier SCR generation | Simple process to create a standard SCR | The Excel add-in will remain for those who require more complex SCRs, but we will also add the option to generate a simple SCR with just a few clicks |
| **Teacher App functionality | Teachers and line managers will be able to manage their objectives on the go via the Teacher App | Teachers will be able to view their objectives, reviews and CPD entries at any time, even when they are not in the office. This also allows them to update CPD records with notes and documents immediately after completion, when it is still fresh in their minds |
**Future Planned Developments
- Staff management of their own Performance Management
- Create a library of CPD
- Set rules for approval of CPD events
- Assign CPD to staff
- Improved ‘My Team’ visibility
- Create workflows to replicate Recruitment policies
- Advertise job vacancies
- Process job vacancies
- Onboard and offboard staff
- Easier SCR generation
- Teacher App functionality
***The HR & Recruitment module is planned to be released in Q4 2021 and Q1 2022