MAT Vision

What is MAT Vision?

MAT Vision is the hub of a Trust’s Management Information System. More than just a warehouse for trust-wide data, MAT Vision is at the centre of the trust’s operations by facilitating the management and organisation of data across Bromcom CloudMIS. Powerful and highly flexible analytics allow a trust to understand school performance and target school improvement.

Key Features

Features & Benefits

	Simple Setup & Configuration
Feature	What it does	Benefits
Simple set-up and configuration	Once licensed with Customer Services, a school’s data is automatically available in MAT Vision	No complicated setup to link CloudMIS databases MAT Vision  Quick onboarding process  Scalable solution that grows with the MAT without increasing workload
User Accounts with seamless single sign-on process	Allows MAT Vision users with necessary permission to move seamlessly between MAT Vision and schools’ CloudMIS systems	Ideal for Central Team or those users responsible for managing multiple school MIS  Reduces the burden of remembering multiple URLs, database IDs, username and passwords.  Secured with two-factor authentication if required for increased data security
Access Permissions to drill-down through tiers of data	Limits users to what level of details they can see dependent on the permissions their role/account has been granted	Ensures GDPR and MAT policy compliance by displaying the minimum amount of data required per stakeholder  Flexible enough to drill-down to student/staff level data for those with a business need and required permissions
Role permissions give full flexibility to grant Access/Edit permission to each area of MAT Vision	An administrator can tailor roles within the system to fit the MAT’s policy on accessing data	MAT Vision roles can be set-up to provide different levels of access to match job roles and responsibilities within the MAT  Facilitates comprehensive data protection and security policies
Further refine role permissions with per user access to individual schools and school sets	Allows to differentiate access control so that different users with the same role can have different levels of access to specific schools’ data within the MAT	It is possible to set up generic roles with permissions to Access/Edit various areas of the system, but the level of detail on drill-downs can be differentiated depending on which specific school the user has access to  For example, there maybe a Headteacher role within the system that is assigned to Heads to be able to view MAT level data. Which schools/students and staff the Heads can drilldown to is configurable
Two-way data transfer	As well as securely receiving data from CloudMIS instances on a flexible transfer schedule, MAT Vision can push data back to CloudMIS databases	Secure O-Data feed transfers the data behind secure authentication  Control the frequency of data transfer to MAT Vision, up to hourly schedule  Automate the transfer of school level data to the central database (Vision) with no technical overhead typically associated with the use of APIs  Allows MAT central team to manage and control data across the MAT from a central database  MAT Vision acts as a repository for data models such as Adhoc reports, Behaviour models, Assessment models that can be pushed out to schools
	MAT Central Control
Feature	What it does	Benefits
Central Team management	Add staff and users accounts for the MAT Central Team in MAT Vision	Full staff record and user account creation facilities within MAT Vision for Central Team staff members  Users do not have to be associated with a specific school in the trust  Can be included in analysis of staff
Move staff record and user account	If a staff member moves from one school in the trust to another the staff record and user account can be moved easily between CloudMIS databases	Reduces administration time  Reduces chance of duplicated records
Central management of data models and structures	With the required permissions, a user can audit the data models and structures in use across all the MAT schools	Gives an overview of how data is being stored and the logic of model and structures in use across the trust  Helps standardise classification, collection add storage of data
Manage SMS credits across the trust	Purchase, manage and transfer SMS credits across trust schools	Centralised procurement  Central auditing of SMS usage and cost  Allocation of SMS credits between schools from within MAT Vision
Centralised communication across the trust	The MAT Vision user can, with adequate permissions, send a message or alert to staff across the trust	Streamlines centralised communication  Allows the user to send a message to target users, specific roles or all staff
Centralised communication with students and contacts across the trust	The MAT Vision user can, with adequate permissions, send a SMS, email or push-notification message to students and student contacts across the trust	Streamlines centralised communication  Allows the user to send a message to targets student and contacts across all schools in the trust
	Quick Access to MAT-wide information
Feature	What it does	Benefits
Schools List	Lists, in a data table, the schools across the MAT and various school characteristics. The data table can be modified by the user to add/remove data columns for a customised view	See details for all schools in the trust, at-a-glance.  Filter and sort data within the table to isolate schools with specific characteristics.  Add/remove data columns to customise the data grid  Quickly export table data for further analysis  Allow multi-selection of schools to perform bulk actions (like send communication)
View an individual school’s Profile	Drill-down from the Schools List page to an individual school to get an overview of the school’s characteristics	Validate school data held within the individual CloudMIS databases from MAT Vision without having to log into each school database  If an edit is needed to school data, a link to the relevant page with the relevant database makes managing school data quick and easy
Students List	Lists, in a data table, the students across schools within the MAT and various student characteristics. The students shown within the data table, and the data items available is dependent on the user’s permissions	Access is tightly controlled by role and user permissions  For those with access, pulls into Vision student details from across the MAT  Central overview of the “raw” student data including students’ Contacts details  Ability to export for those users with permission  Ability to perform bulk student-level actions for those users with permission
View an individual Student Profile	Drill-down from the Student List page to an individual student profile	Ability for users with relevant permissions to view an individual student’s details from within Vision  If an edit is needed to student data, a link to the relevant page with the relevant database makes managing student data quick and easy
Staff List	Lists, in a data table, the staff across schools within the MAT and various staff characteristics. The staff shown within the data table, and the data items available is dependent on the user’s permissions	Access is tightly controlled by role and user permissions  For those with access, pulls into Vision staff details from across the MAT  Central overview of the “raw” staff data for HR and associated purposes  Ability to export for those users with permission  Ability to perform bulk staff-level actions for those users with permission
View an individual Staff Profile	Drill-down from the Staff List page to an individual member of staff’s profile	Ability for users with relevant permissions to view an individual staff’s details from within Vision  If an edit is needed to staff data, a link to the relevant page with the relevant database makes managing student data quick and easy
	Inbuilt Analytics (Non Power BI)
Feature	What it does	Benefits
Informative Home page with customisable widgets	The homepage dashboard is very flexible. The user can customise the widgets which can include KPI statistics, charts, images, links to files, etc	From first log-on, the user sees at-a-glance their own timely and relevant MAT information  Powerful MAT Dashboard surfacing information relevant to the user’s role and responsibilities  Each widget is a top-level element that can be drilled down to get further information
Create user-defined widgets for Home page	The user can create and save new widgets for the Home page to further customise their experience	Ultimate control and flexibility to surface information and present it in a way that makes sense to the user.
Enhanced benchmarking and trend analysis	Allows the MAT data to be benchmarked and compared to both internal datasets such as previous years’ results, targets and national statistics	Compare data across the trust to national statistics  Compare year-on-year data and identify trends  Benchmark progress against internally set targets
Enrolment Dashboard	Charts, KPIs and data relating to enrolment, demographics and student movement across the MAT	Provides contextual student characteristics across the trust  Reduce admin time collating student numbers information across the trust  Identify movement trends and issues  Compare student numbers over time and between schools in the trust  A user with relevant permission can drill-down through the charts to the underlying data
Attendance Dashboard	Charts, KPIs and data relating to student attendance across the MAT	Brings the power of the Attendance Dashboard from CloudMIS into MAT Vision  Identify trends and attendance issues across the trust schools  Compare attendance data to various benchmarks  A user with relevant permission can drill-down through the charts to the underlying data
Behaviour Dashboard	Charts, KPIs and data relating to student behaviour across the MAT	Brings the power of the Behaviour Dashboard from CloudMIS into MAT Vision  Identify trends and behaviour issues across the trust schools  Compare behaviour at different levels like positive/negative, by category and by event type  A user with relevant permission can drill-down through the charts to the underlying data
Exclusions Dashboard	Charts and data relating to student exclusions across the MAT	Reduce admin time collating exclusion information across the trust  Identify exclusion trends and issues  Compare exclusion data over time and compare to national statistics  A user with relevant permission can drill-down through the charts to the underlying data
Staff Dashboard	Charts, KPIs and data relating to employment, demographics other staffing information across the MAT	Reduce admin time collating staff information across the trust  Identify trends and issues  Compare staffing levels over time and between schools in the trust  A user with relevant permission can drill-down through the charts to the underlying data
Staff Absence Dashboard	Charts, KPIs and data relating to staff absence figures across the MAT brought together in an interactive dashboard	Reduce admin time collating staff absence information across the trust  Identify absence trends and issues  Compare staff absence over time and between schools in the trust  A user with relevant permission can drill-down through the charts to the underlying data
Student Attainment & Progress Dashboard	Charts, KPIs and data relating to attainment and progress and different phases across the MAT	Provides prior attainment and latest results data for students across the trust  Reduce admin time collating student attainment and progress information across the trust  Identify attainment and progress trends and issues  Compare attainment and progress over time and between schools in the trust  A user with relevant permission can drill-down through the charts to the underlying data
Grade Distribution Breakdown	Collate Assessment results across all schools in the trust	Provides assessed and predicted grades for students across the trust  Reduce admin time collating assessment data across the trust  A user with relevant permission can drill-down through the charts to the underlying data
School Performance	Create rating systems and rate schools across the MAT based on MAT criteria	Award schools MAT-customised ratings like Red/Amber/Green for school performance areas determined by the MAT  Add notes describing the rating  Add supporting documents  Audit School Performance with logs
Ofsted Rating fields	A set of data fields are created in schools’ databases including current Ofsted ratings, overall and in main areas, latest inspection date, etc. Pulled into MAT Vision	Report on Ofsted ratings across trust
	PowerBI and SQL
Feature	What it does	Benefits
BI Integration	Use OData feed from MAT Vision within PowerBI to create PowerBI dashboards	Create bespoke PowerBI visualisations and dashboards using the data help in MAT Vision  Use together with the PowerBI Viewer to view your bespoke PowerBI dashboards within MAT Vision
PowerBI Viewer	Embed PowerBI dashboards directly into MAT Vision	Allows the MAT to use view PowerBI dashboards from within MAT Vision and behind secure authentication, so no insecure publishing of public URLs  A user can securely access PowerBI visuals using their MAT Vision account
Database replication to Azure SQL Database	Allows the MAT to access Vision data directly via SQL	Allows direct access for those with existing data warehousing solutions.

Future Planned Developments

• Governor information to identify strengths, weaknesses and vacancies
• Schedule and automate performance ratings based on defined criteria (alert any issues)
• Quick Report for MAT Vision
• Set appraisal Objectives and record feedback centrally
• Add MAT-wide CPD events
• Central student attendance management for unauthorised absences
• Central HR functions to manage staff records and feed back to schools (SCR, DBS and other background checks for example)
• Central staff absence authorisation screen
• Central forms to collect adhoc data from MAT Schools
• Central workflow management
• Central recruitment management
• Database of alumni