Vision

What is Vision?

Vision is the hub of a Trust’s Management Information System. More than just a warehouse for trust-wide data, Vision is at the centre of the trust’s operations by facilitating the management and organisation of data across Bromcom CloudMIS. Powerful and highly flexible analytics allow a trust to understand school performance and target school improvement.

Key Features

Features & Benefits

	Simple Setup & Configuration
Feature	What it does	Benefits
Simple setup and configuration	Once licensed with Customer Services, a school’s data is automatically available in Vision	No complicated setup to link CloudMIS databases Vision  Quick onboarding process  Scalable solution that grows without increasing workload
User Accounts with seamless single sign-on process	Allows Vision users with necessary permission to move seamlessly between Vision and schools’ CloudMIS systems	Ideal for Central Team or those users responsible for managing multiple school MIS  Reduces the burden of remembering multiple URLs, database IDs, username and passwords.  Secured with two-factor authentication if required for increased data security
Access Permissions to drill-down through tiers of data	Limits users to what level of details they can see dependent on the permissions their role/account has been granted	Ensures GDPR and policy compliance by displaying the minimum amount of data required per stakeholder  Flexible enough to drill-down to student/staff level data for those with a business need and required permissions
Role permissions give full flexibility to grant Access/Edit permission to each area of Vision	An administrator can tailor roles within the system to fit the school’s policy on accessing data	Vision roles can be set-up to provide different levels of access to match job roles and responsibilities   Facilitates comprehensive data protection and security policies
Further refine role permissions with per user access to individual schools and school sets	Allows to differentiate access control so that different users with the same role can have different levels of access to specific schools’ data	It is possible to set up generic roles with permissions to Access/Edit various areas of the system, but the level of detail on drill-downs can be differentiated depending on which specific school the user has access to  For example, there maybe a Headteacher role within the system that is assigned to Heads to be able to view level data. Which schools/students and staff the Heads can drilldown to is configurable
Two-way data transfer	As well as securely receiving data from CloudMIS instances on a flexible transfer schedule, Vision can push data back to CloudMIS databases	Secure O-Data feed transfers the data behind secure authentication  Control the frequency of data transfer to Vision, up to hourly schedule  Automate the transfer of school level data to the central database (Vision) with no technical overhead typically associated with the use of APIs  Allows central team to manage and control data from a central database  Vision acts as a repository for data models such as Adhoc reports, Behaviour models, Assessment models that can be pushed out to schools

	Central Control
Feature	What it does	Benefits
Central Team Management	Add staff and users accounts for the Central Team in Vision	Full staff record and user account creation facilities within Vision for Central Team staff members  Users do not have to be associated with a specific school in the trust  Can be included in analysis of staff
*Move staff record and user account	If a staff member moves from one school in the trust to another the staff record and user account can be moved easily between CloudMIS databases	Reduces administration time  Reduces chance of duplicated records
Central management of data models and structures	With the required permissions, a user can audit the data models and structures in use across all the schools	Gives an overview of how data is being stored and the logic of model and structures in use across the trust  Helps standardise classification, collection add storage of data
*Manage SMS credits across the trust	Purchase, manage and transfer SMS credits across schools	Centralised procurement  Central auditing of SMS usage and cost  Allocation of SMS credits between schools from within Vision
*Centralised communication across the trust	The Vision user can, with adequate permissions, send a message or alert to staff across the trust	Streamlines centralised communication  Allows the user to send a message to target users, specific roles or all staff
*Centralised communication with students and contacts across the trust	The Vision user can, with adequate permissions, send a SMS, email or push-notification message to students and student contacts across the trust	Streamlines centralised communication  Allows the user to send a message to targets student and contacts across all schools in the trust
Centralised HR & Performance Management	Centrally manage and distribute HR & Performance Management structures like Staff Units, School Objectives, CPD Activities, Access Levels & Permissions, approval processes	Streamlines centralised HR & Performance Management By managing Staff Units, School Objectives, CPD Activities, Access Levels & Permissions, approval processes centrally
Centralised control of Assessment Tracking Templates	Centrally manage and distribute Assessment Tracking Templates.	Allows the user to centrally manage and distribute the templates and standardise the templates for all schools to analyse the results Reduces administration time
Centrally manage Primary Tracker Configurations	Centrally manage & distribute the Primary Tracker Configurations	Centralised control of primary tracker to allow standardisation across the schools. Reduces administration time
Centralised view of School & Staff Workforce Census	Centralised view of School & Staff workforce Census	Allows the user to monitor and view the latest status of census for each school

	Quick Access to information
Feature	What it does	Benefits
Schools List	Lists, in a data table, various school characteristics. The data table can be modified by the user to add/remove data columns for a customised view	See details for all schools in the trust, at-a-glance.  Filter and sort data within the table to isolate schools with specific characteristics.  Add/remove data columns to customise the data grid  Quickly export table data for further analysis  Allow multi-selection of schools to perform bulk actions (like send communication)
*View an individual school’s Profile	Drill-down from the Schools List page to an individual school to get an overview of the school’s characteristics	Validate school data held within the individual CloudMIS databases from Vision without having to log into each school database  If an edit is needed to school data, a link to the relevant page with the relevant database makes managing school data quick and easy
Students List	Lists, in a data table, the students across schools and various student characteristics. The students shown within the data table, and the data items available is dependent on the user’s permissions	Access is tightly controlled by role and user permissions  For those with access, pulls into Vision student details from across the schools Central overview of the “raw” student data including students’ Contacts details  Ability to export for those users with permission  Ability to perform bulk student-level actions for those users with permission
View an individual Student Profile	Drill-down from the Student List page to an individual student profile	Ability for users with relevant permissions to view an individual student’s details from within Vision  If an edit is needed to student data, a link to the relevant page with the relevant database makes managing student data quick and easy
Staff List	Lists, in a data table, the staff across schools and various staff characteristics. The staff shown within the data table, and the data items available is dependent on the user’s permissions	Access is tightly controlled by role and user permissions  For those with access, pulls into Vision staff details from across the schools Central overview of the “raw” staff data for HR and associated purposes  Ability to export for those users with permission  Ability to perform bulk staff-level actions for those users with permission
View an individual Staff Profile	Drill-down from the Staff List page to an individual member of staff’s profile	Ability for users with relevant permissions to view an individual staff’s details from within Vision  If an edit is needed to staff data, a link to the relevant page with the relevant database makes managing student data quick and easy

	Inbuilt Analytics (Non Power BI)
Feature	What it does	Benefits
*Informative Home page with customisable widgets	The homepage dashboard is very flexible. The user can customise the widgets which can include KPI statistics, charts, images, links to files, etc	From first log-on, the user sees at-a-glance their own timely and relevant information  Powerful Dashboard surfacing information relevant to the user’s role and responsibilities  Each widget is a top-level element that can be drilled down to get further information
*Create user-defined widgets for Home page	The user can create and save new widgets for the Home page to further customise their experience	Ultimate control and flexibility to surface information and present it in a way that makes sense to the user.
*Enhanced benchmarking and trend analysis	Allows the data to be benchmarked and compared to both internal datasets such as previous years’ results, targets and national statistics	Compare data across the trust to national statistics  Compare year-on-year data and identify trends  Benchmark progress against internally set targets
Enrolment Dashboard	Charts, KPIs and data relating to enrolment, demographics and student movement	Provides contextual student characteristics across the trust  Reduce admin time collating student numbers information across the trust  Identify movement trends and issues  Compare student numbers over time and between schools in the trust  A user with relevant permission can drill-down through the charts to the underlying data
Attendance Dashboard	Charts, KPIs and data relating to student attendance	Brings the power of the Attendance Dashboard from CloudMIS into Vision  Identify trends and attendance issues across the trust schools  Compare attendance data to various benchmarks  A user with relevant permission can drill-down through the charts to the underlying data
*Behaviour Dashboard	Charts, KPIs and data relating to student behaviour	Brings the power of the Behaviour Dashboard from CloudMIS into Vision  Identify trends and behaviour issues across the trust schools  Compare behaviour at different levels like positive/negative, by category and by event type  A user with relevant permission can drill-down through the charts to the underlying data
*Exclusions Dashboard	Charts and data relating to student exclusions	Reduce admin time collating exclusion information across the trust  Identify exclusion trends and issues  Compare exclusion data over time and compare to national statistics  A user with relevant permission can drill-down through the charts to the underlying data
*Staff Dashboard	Charts, KPIs and data relating to employment, demographics other staffing information	Reduce admin time collating staff information across the trust  Identify trends and issues  Compare staffing levels over time and between schools in the trust  A user with relevant permission can drill-down through the charts to the underlying data
*Staff Absence Dashboard	Charts, KPIs and data relating to staff absence figures brought together in an interactive dashboard	Reduce admin time collating staff absence information across the trust  Identify absence trends and issues  Compare staff absence over time and between schools in the trust  A user with relevant permission can drill-down through the charts to the underlying data
*Student Attainment & Progress Dashboard	Charts, KPIs and data relating to attainment and progress and different phases	Provides prior attainment and latest results data for students across the trust  Reduce admin time collating student attainment and progress information across the trust  Identify attainment and progress trends and issues  Compare attainment and progress over time and between schools in the trust  A user with relevant permission can drill-down through the charts to the underlying data
Grade Distribution Breakdown	Collate Assessment results across all schools in the trust	Provides assessed and predicted grades for students across the trust  Reduce admin time collating assessment data across the trust  A user with relevant permission can drill-down through the charts to the underlying data
School Performance	Create rating systems and rate schools	Award schools customised ratings like Red/Amber/Green for school performance areas   Add notes describing the rating  Add supporting documents  Audit School Performance with logs
*Ofsted Rating fields	A set of data fields are created in schools’ databases including current Ofsted ratings, overall and in main areas, latest inspection date, etc. Pulled into Vision	Report on Ofsted ratings across trust

	PowerBI and SQL
Feature	What it does	Benefits
BI Integration	Use OData feed from Vision within PowerBI to create PowerBI dashboards	Create bespoke PowerBI visualisations and dashboards using the data help in Vision  Use together with the PowerBI Viewer to view your bespoke PowerBI dashboards within Vision
PowerBI Viewer	Embed PowerBI dashboards directly into Vision	Allows the viewing of PowerBI dashboards from within Vision and behind secure authentication, so no insecure publishing of public URLs  A user can securely access PowerBI visuals using their Vision account
Database replication to Azure SQL Database	Allows access to Vision data directly via SQL	Allows direct access for those with existing data warehousing solutions.

*Future Planned Developments

• Governor information to identify strengths, weaknesses and vacancies
• Schedule and automate performance ratings based on defined criteria (alert any issues)
• Quick Report for Vision
• Set appraisal Objectives and record feedback centrally
• Add CPD events
• Central student attendance management for unauthorised absences
• Central HR functions to manage staff records and feed back to schools (SCR, DBS and other background checks for example)
• Central staff absence authorisation screen
• Central forms to collect adhoc data from Schools
• Central workflow management
• Central recruitment management
• Database of alumni
• Move Staff Record and User Account
• Manage SMS Credits across the Trust
• Centralised Communication across the Trust
• Centralised Communication with Students and Contacts across the Trust
• View an Individual School’s Profile
• Informative Home Page with Customisable Widgets
• Create User-Defined Widgets for Home Page
• Enhanced Benchmarking and Trend Analysis
• Behaviour Dashboard
• Exclusions Dashboard
• Staff Dashboard
• Staff Absence Dashboard
• Student Attainment & Progress Dashboard
• Ofsted Rating Fields