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How to Manage the Equipment Register

Note: All pages below are subject to having the relevant Roles and Permissions.

The Equipment Register is created within the Diary Module. Equipment is then visible to users as a Register when making Equipment Booking Requests. For example, a teacher wants to make a request to use a Projector at a certain date or time. First Add Projector as an Equipment item.

Diary Administrators can use this process to Add Equipment to the register, Edit Equipment or Delete Equipment.

From the left hand menu choose Config>Diary>Manage Equipment.

Manage Equipment Pathway

To Add Equipment, Click New.

New Equipment

Complete the following fields:

Name: Enter the name of the Equipment (note this field is mandatory)

Quantity: Enter the Quantity e.g. 2. For example, the school has 2 Video Cameras.

Description: Enter the description (note this field in mandatory)

Active: this is ticked by default – unticking will make this Equipment NOT visible on the register.

Add/Edit Equipment

Click Create to Add the Equipment.

To Edit an item on the Equipment Register select the required item and click Edit.

Edit Equipment

Edit any of the fields as required.

Click Save.

Add/Edit Equipment

To Delete Equipment click the Red Delete Button.

A confirmation pop will confirm the delete.

Note: An Equipment item cannot be deleted if it is being used in an Equipment Booking Request. Remove the booking before deleting the Equipment.

Delete Equipment
Updated on May 26, 2021

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