Use this guide to manage the Learning Hours of Post 16 students. These are the expected Planned Qualification hours and Non-qualification hours that a student will be expected to be undertaking.
We recommend that you set these times up at the course level Groups > Courses and use this information to cascade down to the students that are members of the classes associated to the courses.
We are unable to provide guidance on what hours are to be entered. Please see the related DFE Census Data Items Guidance here.
See related guide: How to create a Course – Post 16
Access: The minimum permissions required to manage Learning Hours is found under the Census Module of Config > Setup > Roles & Permissions
Pathway: Modules > Census > Learning Hours Maintenance
When the Learning Hours Maintenance page loads, you will be able to select the academic year required from the drop down list. Once selected, use the spy glass icon to search for the required students.
Once the Student Selector loads, you can choose to filter by Year Group or Class/Group to assist in finding the required students.
The screen will then load with your selection of students, these students are fictitious students from our test site. Using the Calculate button will pull through any hours that are held within Courses that have been linked to Classes with a Learning Aim.
Important Note: If you are using the tick boxes to select specific Students this will not affect Calculate, selecting Calculate will Always impact All listed Students regardless of whether they have been selected or not.
You can also manually manage hours for individual Students from this screen, by typing the desired value directly into the relevant box, ensuring you press Save when complete.
Note: The courses listed are calculated based on the student membership as at Autumn School census date for the chosen academic year. For students starting after this date the Planned hours will have to be input manually. Post 16 classes will require the appropriate Exam Level and Year Group.
Alternatively, you can update Students in bulk, by selecting the required Students using the tick boxes to the left of the Students. Then tick whether you would like to update Qual Hours or Non-Qual Hours using the tick boxes in the top left and enter the number of hours you would like to apply to the selected Students in the relevant box, then click Apply.
