Use this guide to add a new member of staff to your Staff List page with the option to then go on and create a Bromcom User Account for the new member of staff if required.
You can also add Staff in bulk see Manual Data Import
Access: The minimum permissions required to create a new Staff Member are found in the Framework Module of Config > Setup > Roles and Permissions.
You will also need the following permissions from within the Setup Module of Config > Setup > Roles and Permissions.
Create a New Member of Staff
From the left Menu, go to Staff this will open the Staff List page and click New.
For Supply/External Staff, please see How to Add Supply Staff.
The Create New Staff page will be displayed. All fields marked * are mandatory.
Completing the Date of Birth field will automatically populate the Age field.
Tick the Data processing consent has been granted box to allow the User to be able to process Data and produce Reports.
The Staff Code is usually three characters as default but the length can be changed if needed. The Staff Code must be unique.
To change the length of the Staff Code go to Config > Administration > Administration Defaults.
Note: If you select a future date in Date Started at the School, then when you come to add the Staff Member to a Group or Class you will need to set the Membership Display drop down at the top of the Group page to Show Memberships for Selected Dates and then select a date after the selected Date Started at the School before you will be able to see the Staff Member in order to add them to the Group.
Once all the required details have been added, press Setup Account Details which will take you to the User Account creation process.
This is setting up a Bromcom User Account for the new member of Staff so they can logon to Bromcom. There may be instances when some Staff do not need access to Bromcom in those scenarios click Create, this will open the Staff Profile for the new member of staff where you can add more detail as required.
Create User Account
This is the process of creating a Bromcom User Account for the New Member of Staff.
Once you have pressed Setup Account Details, you will see the following screen;
Ticking the Create User Account box will automatically fill in the Username.
Enter the Work email. A link will be sent to this email account asking the user to create a new password. The link will be valid for 72 hours from the time of issue after which time the password will have to be reset.
Select the User Role(s) required for the new member of Staff then click Create. A person can have more than one role in Bromcom, this means they will have the option to switch role by clicking on their picture in the top right of Bromcom.
Set Session Timeout
The Session Timeout is the number of minutes of inactivity in Bromcom before the system will log itself out.
For example if this is set to 5 minutes if there in no activity in Bromcom for 5 minutes then the system with log out.
The Default Timeout is 20 minutes. To change this, go to Modules>Setup>System Users and select the Staff Member to amend.
At the bottom of their User Account, you will see the Session Timeout field. Enter the desired number of minutes that users can stay idle for before getting logged out.
Note: the default is 20 minutes but this will show as Zero (0).
