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How to Apply a Timetable Model from e-Timetable

Note: All pages below are subject to having relevant Roles and Permissions.

How to Apply a Timetable Model

See also 30 Minute Bitesize Webinar on How to Apply a Timetable Model here.

Timetablers can use this process to Apply a Timetable model built in Bromcom’s e-Timetable software. If you are using Nova-T please read: How to Apply a Timetable from Nova-T.

Note: the Timetable Model needs to be exported from E-timetable ready to import into Bromcom.

Tip: if you are re-applying a timetable mid-year, make sure that the file has a different name from the one in the Bromcom system already.

Choose Modules> Curriculum>Apply Timetable Model

Select the Timetable Model from the Timetable Model dropdown list.

Select the Date Range for the Model.

Important: these need to be Academic Days. For example if Applying a Model for the next academic year choose the first day the students are in school not an inset/staff only day. See How to Create an Academic Calendar.

Select Replace any existing timetable between these dates (even if none already exists).

If extra classes are found In Bromcom which do not form part of the Model exported from E-Timetable to be applied, then choose the appropriate Radio button.

Clear their timetables in the selected range – removes anything not in the Model from Bromcom ; or

Do not clear their timetables – leaves untouched classes which do not form part of the Model.

Once a Model and Date Ranges are selected, the system will display:

The top line is the Period Structure for the Date Range found in the Model and on the drop down the MIS Period Structure, these should be the same.

If the names of the Periods have been changed slightly in the MIS, final mapping can be achieved by using the individual dropdown boxes for each Period.

By default, all appropriate Timetable Associations are ticked to be imported. The Timetable Associations are associations that have been created or edited in E-timetable for example a Department added to a Subject in E-timetable.

In order to apply the Model, select the Process button at the top left of the page.  (The Import option is for use only with Keith Johnson’s Timetabler software).

Click Proceed when prompted.

As a final check before applying the Model, scrutinise carefully what is being created as this process once applied is irreversible.

Curriculum Apply Timetable Model 010

When you are ready, click Apply.

You should receive a message to confirm the Model has been applied successfully.

If any other message appears, please contact the Helpdesk.

Updated on April 29, 2021

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Comments

  1. My timetable checks out OK in eTimetable, but when I import and apply it into Bromcom I get several teachers with ***multiple*** showing on their timetable.
    There are no multiple sessions in eTimetable, so I don’t know how/what I have done wrong.
    I have tried reimporting and applying the timetable but it makes no difference.

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