How to Use Bulk Group Assignments

In this guide, we will show you how you can use this process to assign multiple students to a Band, Teaching Class, Tutor Groups or Class Membership via Block. The example in this guide will show the process for a Band assignment.

This is a bulk process, students can also be assigned to Bands/Teaching Classes etc manually via the Groups page if you wish.

You cannot use the Bulk Group Assignment Tool to assign Pre-Admission students to groups. It will need to be done via Groups.

Access: The minimum permissions required to access this feature are found in the Curriculum Module of Config>Setup>Roles & Permissions.

Pre-requisites: You must have a thorough understanding of how Group Associations work in the MIS and an understanding of T-Sheets/Importing files.

See also: How to bulk assign Students to Groups and How to bulk assign Students to Groups using Import/Export.

From the left Menu, go to Modules>Curriculum>Bulk Group Assignments.

Bulk Group Assignment Pathway

Select Band Memberships from the Bulk Update Type dropdown list.

Once Students have been assigned, select a Band Name and click the Go button.

Select a Band and perform the following actions one Band at a time.

The page will display all the Students in the Band as well as the Blocks.

Set the Start Date but leave the Track End Date ticked or untick and add an End Date, as desired. Note the Academic Year.

Students can only be added to one Group in a Block which are identified in the Column Headings.

To add all Students quickly to a Group, select Auto Allocate (Remove All Memberships to clear the allocation).

Remove All Memberships and Timetable Report are also available once the an allocation has been made.

Note:  When using Auto Allocate the system will assign a Student in rotation to any Blocks which have more than one Group! Once allocated, these can be adjusted using the Bulk Group Assignment page for the respective Groups

Repeat for all Bands as required.

Updated on March 15, 2023

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