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How to use Register Update Parameters

The Register Update Parameters page can be used to configure your Registers in Bromcom, such as determining whether to allow Marks to be copied into previous (historic) Registers.

For example, you can use this function if Students do not have to attend a PM Registration and you would like the Attendance Mark from a Teaching Period which is scheduled after the PM Registration to dropdown into the PM Registration.

Important: The Periods that update the AM/PM Registration Mark will be dropped down from the Teaching Period following the AM or PM in the Period Structure of the School.

Note: There are a number of permutations to update your Registers so if you are unsure, please contact the Bromcom Helpdesk.

Set Parameters

From the left Menu, go to Config > Attendance > Register Update Parameters.

First select the Single Date or Multiple Dates that the settings will become active from, the Register type and the Days of the Week it applies to.

Note: Ensure that you select Multiple Dates if you wish for the settings to retain in the future, otherwise the settings will revert the next day (if you use Single Date).

Note: The Last Available Settings button displayed at the top right of the parameter page. When selected it will display the last used Settings for the selected date. This can be used as a reminder as to what the settings were on a previous day.

Academic Start Academic End – the date can be changed by typing in the new date or clicking on the calendar icon to the right and using the < > options to scroll forward or backward.

  • Use Lesson Times to Update – if selected a student who is later than the threshold but in before the Late AM Period After Reg. Closed setting, will be given a late mark. If they are later than the threshold and the Late AM Period After Reg. Closed setting they will be given an unauthorised late, rather than late
    • For example a period is 50 minutes, the threshold is set for 10 and the Late AM Period is set for P2. The student arrives 9 minutes late for P2 a late mark is dropped down. The student arrives 11 minutes or later for P2 an unauthorised late mark is dropped down
  • Lesson Times Threshold – used to enter the number of minutes for the Late Threshold. Then if the Use Lesson Times to Update is ticked, students will get an Unauthorised Late when they go over the Threshold
  • Only Update Missing Marks – if selected will only update unauthorised marks with authorised marks. If a mark given is not an authorised mark the unauthorised mark will remain unchanged
  • Update Unauthorised Marks To Authorised Marks – if selected will only update unauthorised marks with authorised marks. If a mark given is not an authorised mark the unauthorised mark will remain unchanged
    • This option is not available if the Only Update Missing Marks option has been selected
  • Update All Unauthorised Marks – will update Unauthorised Marks with any Mark entered.
    • This option is not available if the Only Update Missing Marks option has been selected
  • Update Mirror Marks for All Types of AM/PM – if selected AM/PM will be updated every time a mark is updated within the dropdown periods This will Mirror the actual Mark added
    • This option is not available if the Only Update Missing Marks option has been selected

Update AM Registers from Periods:

  • Min AM Period to Update – this has a dropdown menu displaying all the periods before PM registration. Select the first period that the marks will be dropped down from
  • Max AM Period to Update – this has a dropdown menu displaying all the periods before PM registration. Select the last period that the marks will be dropped down from or N/A if only using the minimum period to update from
    • For example if there are 4 periods before PM registration, selecting a minimum of 1 and a maximum of 2 will dropdown marks into AM registration from periods 1 and 2 only, no marks from periods 3 and 4 will be dropped down. Selecting a minimum period of 2 and a maximum period of N/A will dropdown marks from periods 2 onwards.
  • Late AM Period Before Reg. Closed – will give a Late mark for a student arriving on or before the selected period, no mark will be dropped down if N/A is selected
  • Late AM Period After Reg. Closed will give an unauthorised late for a student arriving on or before the selected period, (but after the Late AM Period before Reg. Closed, if selected). Only Authorised Lates marks will be dropped down if N/A is selected.  
  • Mirror AM – this will give a dropdown menu with all Codes listed, select the Code to add it to the Mirror Marks list on the right or click to remove it from the Mirror list

Update PM Registers from Periods:

  • Min PM Period to Update – this has a dropdown menu displaying all the periods after PM registration. Select the first period that the marks will be dropped down from
  • Max PM Period to Update – this has a dropdown menu displaying all the periods after PM registration. Select the last period that the marks will be dropped down from or N/A if only using the minimum period to update from
    • For example if there are 3 periods after PM registration, selecting a minimum of 5 and a maximum of 6 will dropdown marks into PM registration from periods 5 and 6 only, no marks from period 7 will be dropped down. If there is only 1 period after PM registration select that period for both minimum and maximum periods to dropdown from. Selecting a minimum period of 5 and a maximum period of N/A will dropdown marks from periods 5 onwards.
  • Late PM Period Before Reg. Closed – will give a Late mark for a student arriving on or before the selected period, no mark will be dropped down if N/A is selected
  • Late PM Period After Reg. Closed  – will give an unauthorised late for a student arriving on or before the selected period, (but after the Late PM Period before Reg. Closed, if selected). Only Authorised Lates marks will be dropped down if N/A is selected
  • Mirror PM – this will give a dropdown menu with all Codes listed, select the Code to add it to the Mirror Marks list on the right or highlight the added Code and click Remove to remove it from the Mirror list

When finished click the Save button.

Register Update Parameters can be reconfigured and changed throughout the Academic Year but it is important to note that the Settings selected will apply to the Whole School and only one set of Parameters can be active at a time.

Scenario – Updating attendance for late Students

Below is a scenario which is commonly requested that you may find applicable.

For Schools who have an AM Registration Period before Period 1, the Register Update Parameters can be used to mark Students who were Late/Absent from AM Registration by using the Period 1 Register.

So if a Student receives an N Code (No reason provided) in AM Registration, but then are marked Present in Period 1, their Mark in Period 1 will automatically update their AM Mark to an L Code (Late).

To do this, the following settings are required on the Register Update Parameters page:

  • Multiple Dates selected.
  • Select the Days of the Week you want this setting to apply.
  • Make sure Use AM Register, Use PM Register and Use Period Register are all ticked.

Next, you need to make sure that Update AM Registers from Periods is ticked.

Lastly, set Min AM Period to Update and Late AM Period Before Reg Closed as 1.

These settings mean that a Student can have their AM Mark automatically updated based on their Period 1 Mark.

Note: If the Student is still missing/unaccounted for after Period 1, then their AM Mark will default to a U Code (Late after reg. closed).

Access: To use the Register Update Parameters, you will need the following permissions from the Attendance Module via Config > Setup > Roles & Permissions.

Permissions
Updated on May 12, 2023

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