This guide explains how to use the Registration Options page, which is only available for Secondary phases.
Registration Options allows amendments to how Registers are displayed for Teaching Staff and, in some cases, what can be changed on a Register. This guide consists of seven sections:
- Defaults for Period Durations
- History Options
- Rolling Register Options
- Default Reasons for change
- Secondary Registration Options
- General Options
- Manage Attendance
Access: The minimum permissions required to access Registration Options can be found in the Attendance Module of Config>Setup>Roles & Permissions.
From the Menu on the left, go to Config > Attendance > Registration Options.
This will open the Registration Options page which shows seven sections, Defaults for Period Durations, History Options, Rolling Register Options, Default Reason for Change, Secondary Registration Options, General Options and Manage Attendance.
Defaults for Period Durations
- Include Withdrawal Groups in Timetable – this option will identify any Withdrawal Groups as normal timetabled lessons
- Include Registration Periods – this option will allow the user to Include the AM and/or PM registration periods within the register
- Sort Class List by Ad. No – this will display the students on the register in admission number order
- Include Educational Marks in Attendance Calculation – this option will include any educational activity marks in the Present Percentage. This affects the figure displayed on the Attendance Dashboard, the Student List page, and any communications using the ‘Present Percentage’ dynamic field, for example when using Send SMS/Email from the Student List Page.
- Additional student info restricted to tutors on Registers – this option will prevent any teachers who are not tutors from accessing or viewing any students’ Additional Information
History Options
- History Alterable – this option allows the attendance history to be amended, but cannot be changed to a Present mark unless the Allow History to Present option has been selected
- Special Tutor History – this will display the attendance for both classes and tutor group, for all students who are in that tutor group register
- Allow History to Present – this option will allow an historical mark to be changed to a present mark, if not selected and a mark is amended to Present a message will be given explaining this is not allowed
Rolling Register Options
Note: Rolling Registers is only available to schools who use the old user interface for the Teachers Dashboard
- Display Rolling Registers – this option will display the previously taken registration marks on teachers’ registers. This allows teachers to view previous attendance to see if there is a continuation or if this is a first absence
- Rolling Register AM/PM Only – this option will display the previously taken registration marks for AM and PM registration only
- Copy Rolling Register to Current Attendance – this option will allow for the given attendance marks on a previous registration to be copied to the current attendance registration
- Show Total Late Minutes Today – this option is used to determine whether or not the total amount of late minutes is displayed
- Default Attendance Mark Protection – this option lets you determine whether or not the Default Attendance Mark for a student is Protected
- Populate missing registers widget for – will display the information in the Missing Registers Widget for the selection AM/PM Periods, Class Periods or All Periods
Default Reasons for Change
- Unexplained Absent to Late – this dropdown list determines the default reason for changing a student’s registration mark from Unexplained Absence to Late
- Unexplained Absent to other absent – this dropdown list determines the default reason for changing a student’s registration mark from Unexplained Absence to another type of absence
- Any Other Change – this dropdown list defines the default reason for changing any other type of registration mark
After the settings have been configured as required, any changes can be saved by selecting the Save button
Secondary Registration Options
Note: Primary Schools can ignore this section, unless using Timetabled Periods.
- Hide the On Report Symbol if this box is selected, the on report symbol will no longer display on registers when projector mode is turned on
- Show a warning message if a saved register has incomplete ‘On Report’ entries a warning message will display alerting the teacher
- Hide Class (Lessons) Registers – if this box is selected, the Class dropdown on the Teacher Dashboard will only display Tutor Group AM/PM Registration, Lesson registers will be hidden
See also:
General Options
- Mark All As Present – Use this checkbox to enable (ticked) /disable (unticked) the Mark All As Present? button used in the Take Register screen. The default will be set to enabled, leaving it up to the schools to switch to off if required.
- Allow third party attendance write-backs to use the registration update parameters – This function allows third-party systems to write back attendance data while using the same registration update parameters set within Bromcom. Essentially, it ensures that any attendance updates made by external systems follow the same rules and configurations applied to internal registration updates.
Note: If the Mark All As Present is disabled, it will be hidden in the Take Register screen.
See also:
Manage Attendance
- Year Group Filter Enabled For Manage Attendance – Allows users to filter students by year group when in the Manage Attendance page. Once enabled, a Year Group dropdown appears at the top of the Attendance Marks table, making it easier to narrow down student lists and streamline attendance tracking
See also: