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How to Use the Absence Alert

Note: All pages below are subject to having relevant Roles and Permissions.

The Absence Alert page is used to add or amend an Absence Alert that will trigger an Alert on the chosen recipients Bromcom page. This function allows the user to send Alerts when a defined student or group of students has been marked present for a session then has absent or no marks recorded in following sessions on the same day.

Hover on the Config heading on the Toolbar select Attendance and click on Absence Alert .

Attendance Absence Alert 001

To create an Alert click on the New button.

Attendance Absence Alert 002

Complete the Name and Description as required.

Select the Students you wish to send Alerts for either by Student, Year Group or Tutor Group.

Select the Alert Type/s you wish to send to recipients. If only Alert is selected then all users who have downloaded the alert software will receive an Alert.

Use the Recipients list to select the role/s you wish to send the alerts to.

Use the Specific Selection to Find named members of staff

Complete the Message (using the Dynamic Fields if required)

You can also amend lists by selecting them and clicking the Edit button.

Click Save

Attendance Absence Alert 003
Updated on May 11, 2021

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Comments

  1. Does this alert to only AM/PM sessions or all sessions? Also, what codes does this pick up?

    1. Good Afternoon Tom
      Thank you for comments. The Absence Alert function allows the user to send Alerts when a defined student or group of students has been marked present for a session then has absent or no marks recorded in following sessions on the same day. I have updated the guide.
      Kind regards
      Bromcom Training

  2. Is it possible for this alert to also be triggered if a student is marked absent at all. I.e. for students who are at risk if they aren’t in school it would be nice to have an alert that let us know that.

    1. Hi Alex
      Thank you for comments.
      Absent Students can be viewed on the Dashboard Widget for Unauthorised Absences or by running the Absentee Report (Daily)
      Kind Regards
      Bromcom Training

  3. Good Afternoon,

    If you just select ‘alert’ you are unable to select recipients, who would be alerted? Could you set this up so that the member of staff taking the register at that time is alerted? In case there has been a mistake on the register.

    Thanks

    1. Hi Shaun
      Thank you for your comments, if only Alert is selected then all users who have downloaded the alert software will receive an Alert.
      I have updated the guide
      Kind Regards
      Bromcom Training

  4. Hi,
    The truancy alert is very useful and we are looking into using it in our school but for this to be effective we will need to also know which lesson – location and staff member (teacher) they are missing from. It will be great if you could add the additional dynamic fields, maybe the same as the alerts set for behavior.

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