In this guide we’ll review a few of the built in Cover Reports available to you in Bromcom.
- Cover Sheet
- Absences Report
- Cover Slip
- Student Cover
- Class Cover
- Overview
- Individual Staff Cover
- Staff Absence Analysis Report
Access: The minimum permissions required to access the Cover Reports page is found in the Cover Module of Config>Setup>Roles & Permissions.
See also: How to Arrange Cover, How to Create Staff Absence using Cover, How to Schedule a Report Via Email
All of the Reports discussed in this guide can be found by going to Reports > Cover.
Cover Sheet
The Cover Sheet shows all cover arranged for the selected date. Use the tick boxes on the Report Parameters page to select which Event Types to display and what other information to include. Pay attention to the Include Saved Data tick box, if this is selected then cover that has been Saved but not Published will appear on the Cover Sheet.
Once you’re happy click Preview. The report displays the Cover Staff along the left hand side and then all Cover Events they are assigned to in the Timetable.
Once you’re happy you can use the Print, and Export options on the toolbar as required.
Absences Report
The Absences Report shows all staff absences for the selected date based on the information in the Cover module. In the Report Parameters page select which Event Types should display on the Absence Report. You also have the option to display the Reason for Absence and the Number of Consecutive Days Absence.
Once you’re happy click Preview. The Report will display the Names of any Staff absent as well as any Periods that they are absent for on the selected day. In this example we have also chosen to include Absence Reason.
Once you’re happy you can use the Print, and Export options on the toolbar as required.
Cover Slip
The Cover Slip report allows users to create a notification of cover slip which details for each member of Staff Covering the Period, Class Name, Subject, Location, Absence Reason and any Special Instructions. Use the tick boxes to configure your report and once you’re happy click Preview.
The report will produce a page per Staff Member who has Cover Arranged on the selected date, displaying which Class they are covering, in which Period and which Room.
Once you’re happy you can use the Print, and Export options on the toolbar as required.
Student Cover
The Student Cover report gives detailed information on any students who have received cover. With the ability to show detail for Staff Information and Specific lessons over a period of time. Once you’re happy with your selections select Preview.
If you have selected With Details you will see information about who took the cover and in which lessons.
If you select Without Details you will see a summary of the amount of lessons covered.
Once you’re happy you can use the Print, and Export options on the toolbar as required.
Class Cover
The Class Cover report gives detailed information on classes that have received cover with the option to include staff cover for and covered by.
This report gives the option to choose Groups i.e., Report Groups, Teaching Classes, Tutor Groups, Year Groups, Admission Groups, Withdrawal Groups and Clubs. You can define a Start and End Date the default is todays date.
Use this report to analyse which classes have been assigned Cover over a period of time.
With Details shows ‘Cover for’ and ‘Cover taken by’ so in this example JB was unable to take the class and the class was covered by T16
Without Details shows the Class Name Only
Once you’re happy you can use the Print, and Export options on the toolbar as required.
Overview
The Overview report gives a detailed overview of all events located within the Cover module so shows how much Cover has been taken detailed per member of staff in Registration, Lessons, Breaks and Total Time.
The report will display the amount of Cover taken by each member of staff in alphabetical order.
Once you’re happy you can use the Print, and Export options on the toolbar as required.
Individual Staff Cover
The Individual Staff Cover report provides users with a detailed page of information that relates to staff cover on an individual basis with the function to compare Covered By to Cover Taken over a date range
If you select With details the report will include the member of staff they have taken cover for.
If you select Without details the report will just show the number of covers in Time
Once you’re happy you can use the Print, and Export options on the toolbar as required.
Staff Absence Analysis Report
The Staff Absence Analysis report will output an analysis of all staff absences within a user defined date range.
The report will display how many days of Absence each Staff Member has had against each Reason For Absence along with the Total Days Absent in the right hand corner. There is also a key to the Reason for Absence options at the bottom.
Once you’re happy you can use the Print, and Export options on the toolbar as required.