Use this guide for the following processes and functions for On Report.
For parental visibility of On Report on MCAS see How to Configure On Report in MCAS
Access: the minimum permissions required for On Report are found in the Framework>Students Module from Config>Setup>Roles and Permissions
On Report Reasons
To create On Report Reasons, go to Config > Administration> Lookup Tables.
From the Admin Lookup drop down choose On Report Reasons
Click New
Complete the Lookup Name* and Description*, in the example On Report Reasons are being set up to use in the future do not tick Active, then come back to the record and click Active once they need to be visible to be used.
Click Create to save the record.
Create an On Report Card
You can now create an On Report Card. On the left hand vertical column click Students, select the Students.
More than one Student can be selected, but each On Report Card will be created individually.
In the example below 3 students have been selected from the Student List page.
Click View
Note there is a Next option as more than one Student has been selected.
From the Student Profile in the left-hand menu, select Behaviour.
Then either scroll down to the On Report option or choose On Report from the top right drop down arrow
Click the blue + icon to create a new On Report Card.
Complete the upper half of the Report Card, editing the Day Start and Day End dates, selecting a Reason from the dropdown list and completing the Description box. If the school does not use AM/PM, deselect this by unticking the Include in AM/PM Registration on the Report Card tick box.
Click the Save button to activate the Report Card.
Teacher Register
Once a student is placed On Report a Red Letter R will appear in the take registers panel for the duration of the On Report next to the student’s name. This is visible in both projector on and projector off mode.
The Teacher clicks on the red R to open the Report Entry and completes as required.
Once the On Report card has been Saved the R will appear green on the Take Register screen.
Below is an example of a fully completed On Report Card, displayed within the Student record.
The Attendance Marks (Att Mrk) will populate automatically from the Registers taken. Staff will add Comments and give a rating up to 5 stars when completing the Report Card. The Comments and Stars can be edited from within the Report Record if necessary.
The Conclusive Comment can be completed within the On Report Card in the Student record at the end of the On Report period.
Reporting
There are various options for Reporting on On Report.
This can be directly from the Student Profile, from the Administration Module or design a bespoke report in Quick Reports.
Student Profile
Report Cards can be printed or downloaded as a Word or Excel Document via Reports>Administration>Student Report Card. Click on the On Report record and click the top right Print icon
Then either Export, Download or Print the Student Report Card as required
Administration Module
Alternatively run the built in Students On Report from Reports>Administration>Student Report Card
Quick Reports
Use Quick Reports to report on multiple students who are On Report for a defined date range. See How To Create a Quick Report or
From the Home Screen choose Reports>Adhoc>Quick Report
Maximise the Data Items list on the left hand side by selecting the top right expand icon then on the Tag column tick to filter by On Report.
Add all the On Report items to the report by clicking the Add Selected Data Items to Table icon.
Click to Save the Report in the required Folder. In this example the Report has been given a Name and Description and has been saved in the Module>Behaviour folder. Inheritance has been set to Inherit Folder Permissions so any member of staff with access to the Behaviour Reports Folder will be able to access this report.
