In this guide we’ll look at how to configure the Cover module.
Access: The minimum permissions required to access Configurations can be found in the Cover module from within Config > Setup > Roles & Permissions.
From the left Menu go to Config > Cover > Configurations.
This will open the Configurations page with 3 panels:
- Configurations
- Suspended Classes & AM/PM Registration
- Duty Code – Colour Details
- Cover Prioritisation Rules
Configurations
- Default Reason for Exam Events – allows you to define a default reason for when an Exam Event is entered into the system, this is done using a dropdown list
- Do not send messages for past covers – can be used if you do not wish to send messages for covered Events/Classes that have taken place in the past
- You have the option to define the default value of the Absent For option for By Time or By Period, when selected during the entry of a Staff/Room Absence.
- Include additional details with Cover Not Required – allows additional details that have been added to be displayed
- Cover Not Required status automatically if the selected class has another timetabled teacher – can be Configured to on of off using the tick box.
Suspended Classes & AM/PM Registration
There are two Configuration options relating to Suspended Classes. The first option allows you to set the Room as available for use when arranging cover as a default setting when a Class is Suspended.
The second option allows you to set Staff Available when arranging cover, as a default setting when a Class is Suspended.
In the AM/PM registrations settings, simply decide which Registration Periods you wish to be included on the Arrange Cover screen.
Duty Codes – Colour Details
This area is used to customise the colours of the individual Duty Codes. To select the colour of a Duty Code, click on the Colour dropdown list and simply select the new colour from the Colour Chart.
Once you have defined all of the Configuration Settings, you can save the changes using the Save button.
Cover Prioritisation Rules
Use this section to set which attributes take precedence when using the Auto Cover function in Arrange Cover.
Use the plus buttons next to the attributes in the Available Priorities column to move them from the Available Priorities section into the Selected Priorities section.
If you have multiple priorities in the Selected Priorities section, you can use the grid icons to drag them into the desired order, you also have the option to select them as an Absolute Rule using the tick box on the right hand side, this will mean this attribute will always take priority.
If you make and changes, click Save in the top left hand corner.
