Timetable Patterns are ‘alternative suggestions’ for how to assign your classes to the blocks, with the Level of Satisfaction for each alternative pattern shown.
In this guide, we will show you how to use Options Timetable Patterns to.
- View Timetables Patterns
- View Details
- Change Block Names
- View and Amend Students, Subjects and Classes
Prerequisites: You must have the Options Module licenced on your MIS. The Options Module is available for all G Cloud 13 One Stop Shop customers and you can get this licenced by emailing firstname.lastname@example.org
Access: Depending on which Options functions you would like staff to see/access, all of the relevant permissions are located in the Options Module of Config>Setup>Roles & Permissions (after it has been licensed).
View Timetable Patterns
From the Home Screen go to Modules>Options>Options Reports>Timetable Patterns
The Timetable Pattern page shows the Name, Year group, Start Date – End Date, Number of Submission Made, Status and Actions for each Options Set Up.
Type in the Column Headers to Search for Name, Year and Start Date – End Date t
Use the Filter cups next to Column Headings to further Filter within the Table
Click the burger stack symbol to the right of each Column Header
From here you can Pin the Column Left, Right or No Pin
Autosize This Column or All Columns and Reset Columns
Use the Filter Symbol to further Filter using the dropdown
Use the Grid Symbol to Hide/Unhide Columns in Timetable Patterns.
When the Status column shows Settings Required the eye symbol which = View Patterns will not be editable.
Once the Patterns have been set the Status will show Complete with the option to both View Patterns or View/Amend Timetable Pattern Settings.
Click the settings cog to View/Add or Amend the Generation Settings
Now you will see Generation – Settings 1.
From here you can amend the Number of Blocks, Depth, the Level of Satisfaction (using a dropdown) and Number of Patterns( this must be between 3 and 6)
Use the Group Settings by Subject to filter on Subject and view/and or amend the Max Size of Groups and Max Number of Groups for each Subject. The Subjects can be fine tuned just before generating if for example you need a 2nd German Group.
You can now View the Patterns showing the Subjects within each Block and the Level of Satisfaction
Click the eye symbol to see View and choose your Timetable Pattern
Click View Details this shows Subject, Block, Student Numbers and any unassigned Students
When Viewing Details a user can also;
Change Block Names
Change the Block Name by clicking on the Pencil icon next to the Block
View and Amend Students, Subjects and Classes
View and Amend Student Choices – Click on any subject count (number will be in red if it is over the subject setting but within 10% (by default) to see Students and amend choices.
Click on the 3 dots to the right of each class to Move the class to another Block , Remove Students or Remove Subject
View Unassigned Pupils. This will display all the Students whose choices cannot be fulfilled in that block
Use Reserve Choices. This switch enables the user to add a Reserve choice which was to the unassigned subject through the subject group at setup
Click Subject Information in the selected Pattern
You will then see a page showing Subject, Number of Class, Block, Class Name, Student Count, Unassigned, M/F split and Actions.
Click Export to Export the Subject Information and from the dropdown Export Allocations to see the Student List with Class Information
Export Allocation Example
Click on Student Count or Unassigned to see a Student List