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How to Access Attendance Reports

Note: All pages below are subject to having relevant Roles and Permissions.

Attendance Officers can use these reports to report on Attendance. See also How to use the Attendance Dashboard and How to Set up Analysis for Attendance.

Tip: Individual Student Reports can be used to print off an individual child’s register either for the current academic year or a particular date range. See Reports>Attendance>Individual.

From the left menu choose  Reports>Attendance to see the Attendance Reports.

Attendance Reports 001
Attendance Reports

Below is a list of the Attendance Reports

When opening a report you can filter by certain students. In this example Reports>Attendance> AM/PM Attendance Analysis has been chosen and Year 9 Pupil Premium.

Move the parameter from Default to Report By Students.

Click Find to open the Student Selector List.

Use the left hand filters to choose a Year Group, in this example Year 9 has been chosen.

Use the Attribute drop down and select Pupil Premium in this example.

Click Find to refresh the list and Select All.

Absence Slip Report

• The Absence Slip Report prints out an Absence Slip, reporting on either Daily or Weekly student absences from a Class or Classes, which can then be given to the Tutor to authorise the absence. The data is generated when any designated Absence Slip Attendance Marks are given as a registered Mark for a student. This option is setup on the Attendance Codes page.

Absentee List

• The Absentee List report will show the Attendance for a group of students for any chosen day and can be produced by ClassCourse or Student

Academic Calendar Summary

• The Academic Calendar Summary report displays a Summary of the Registers, for both Classes and Tutor Groups, taken and outstanding, against the school’s Academic Calendar, in DataChart or Data and Chart views

All/Own Attendance

• The All/Own Attendance report shows individual students Attendance figures for a selected number of weeks for a group of students. The students can be selected by ClassCourseAll Teachers or one Teacher

All/Own Attendance Statistics

• The All/Own Attendance Statistics report shows individual students Attendance figures for a selected number of weeks for a group of students. The students can be selected by ClassCourseAll Teachers or one Teacher

AM/PM Attendance Analysis

• The AM/PM Attendance Analysis report totals AM/PM information and analyses by Code Meaning  in accordance with requirements of the DfE. The report also analyses within each Attendance Meaning to show the individual Codes used and can be produced for Day or Week, in DataChart or Data and Chart views

AM/PM Attendance Summaries

• The AM/PM Attendance Summaries report gives details of all students who have been registered displaying PresentAuthorised and Unauthorised Absences, in DataChart or Data and Chart views

Attendance Analysis Exports

• The Attendance Analysis Exports is an export option, the data available is for exporting for custom reports to be produced by the school. The data can be exported as either: CSV, HTML or XML files, there are 6 sections covering over 50 reports

Attendance and Punctuality

• The Attendance and Punctuality report displays an overall Percentage, per Year and per Tutor Group for AttendanceAbsence and Unauthorised Absence and the number of Unauthorised AbsencesLate and Missing Marks for the dates selected

Attendance Certificate

• The Attendance Certificate report generates the Individual Student Certificate of Attendance for all students for the selected Class or a group of students for the selected dates. A Certificate for each student will be displayed on a page of its own

Attendance Code List

• The Attendance Code List report produces a list of all Attendance Codes available for the year selected from the dropdown list, with the description and associated Attendance Meanings

Attendance History

• The Attendance History report will produce an Attendance History for any ClassCourse or Student for the selected dates, in DataChart or Data and Chart views

Attendance Percentage

• The Attendance Percentage report breaks down into three parts, Compulsory StudentsNonCompulsory Students and the Grand Totals

Attendance Report

• The Attendance Report  produces a list of students who have the selected Marks or Meanings, displaying the Admission NumberStudent NameTutor GroupClasses AffectedNumber of PeriodsTotal Students and Total Occurrences

Attendance Slip

• The Attendance Slip report produces a list of Attendance Slips, which are Summaries of Attendance for students for a Class for the selected Dates and Classes

Attendance Summary

• The Attendance Summary report gives Percentage figures for a selected Attendance type for the requested weeks for Tutor GroupClassReport GroupsCourse or any combination of these. Weekly Totals are displayed on the last page along with Yearly Totals

Blank Registers

Blank Registers produces Blank Registers for the selected ClassesReporting Groups, allowing Manual Registration if required. The bottom of the Register has space for the name of the person taking the Register and their signature.

Broken Weeks

• The Broken Weeks report shows the number of weeks where a student’s Attendance has been broken within the selected date range. it shows the StudentDoBTutor GroupNumber of Broken Weeks and a Breakdown of Absence Marks

Class Attendance by Teacher

• The Class Attendance by Teacher report displays the Attendance Marks for the selected Tutor Group or Class, for the selected dates. It groups by the Teacher who takes Attendance for the selected Groups or Classes. In addition, the Percentage breakdown of each student over the period of time is displayed, along with Individual Totals and the Teacher who took the Register, an Individual Teacher can be selected

Class Attendance Report

• The Class Attendance Report displays the Attendance Marks for the selected Tutor GroupClass or Course, for the selected dates. Each ClassGroup or Course will be displayed on a separate page showing all the requested weeks, the Percentage breakdown of each student over the selected dates, along with the Individual Totals and the Teacher who took the Register.

Class Register

• The Class Register report shows Individual Students Attendance for any given day. The group of students can be selected by ClassCourse or Period

Commented Attendance

• The Commented Attendance report will produce a breakdown of any Attendance Marks to which Comments have been applied

Continuous Absence

• The Continuous Absence report produces a breakdown of Continuous Absence for selected ClassesCourses or Students. It will look for Continuous Absence for the number of Weeks selected, prior to the date entered. The report displays the Admission NumberStudent NameDate of Birth and Last Attendance date.

Daily Outstanding Registers

• The Daily Outstanding Registers report shows Outstanding Registers for the selected day, displaying the UsernameTeacher NamePeriodClass and Room.

Daily Register Audit

• The Daily Register Audit report will list the periods for a particular day, for MissingRequestedTaken or Re-requested registers for the parameters entered, showing the Teacher and Time Information in Landscape or Portrait.

Fire Drill

• The Fire Drill report is used in emergency cases and gives a full list of all students, in tutor groups and all their marks for the day, up to the last register taken. This report is produced in real time for the current day and produces 1 page per tutor group.

Lateness by Class/Course

• The Lateness by Class/Course report produces a list of students who have been registered late during the requested weeks and can be selected by Class or Course.

Lateness by Student

• The Lateness by Student report produces a list of students who have been registered late during the requested weeks.

Punctuality Report

• The Punctuality Report produces a breakdown of the punctuality for selected group/s. This report can also be used to define the attendance percentage threshold and number of lates to report on. For example select 90% and 1 late will produce a list of students who are above 90% attendance with only 1 late, select Reverse threshold to produce a list of students who are below 90% attendance and only 1 late.

Register Audit

• The Register Audit report will list the registers for a particular day, for ClassStudent or Teacher, for the parameters entered, displaying when they were taken and by whom. In the case of a register not being taken, the time is shown as ‘?’ with the initials of the teacher timetabled to have taken the lesson. The report gives a summary at the bottom showing registers received, missing and the percentage of received registers.

Single Period Attendance

• The Single Period Attendance report will display period attendance for a class, student or All for the individually selected period.

Student Attendance

• The Student Attendance report generates the individual student Certificate of Attendance for all students for the selected class or a group of students for the selected dates. Attendance totals for each week are also displayed with a grand total shown when the Show Statistics option is selected. A certificate for each student will be displayed on a page of its own.

Teacher Outstanding Registers

• The Teacher Outstanding Registers report shows outstanding registers for all teachers for a chosen date and periods, in list form.

Termly Absence Data

• The Termly Absence Data report displays an overall percentage of the number of sessions and the number of absences given for the selected date range, either weekly or daily.

Traditional AM/PM

• The Traditional AM/PM report shows each individual student’s attendance within a selected tutor group or course for the selected weeks and is displayed in traditional herringbone format, with individual and overall number of attendance figures.

Updated on September 7, 2021

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Comments

  1. Please could you tell me how to print blank weekly am/pm registers for each class for Teachers to complete manually in class each morning/afternoon

    1. Good Afternoon Michelle
      Thank you for your comments, this is covered in the How to if you look for the Blank Registers.
      Kind Regards
      Bromcom Training

  2. I currently use a report each day,(SIMS) and throughout the day to track students who have N code- no reason for absence, after registers have been taken for am/pm and every lesson.
    This is used to track any attendance issues and locate any missing pupils/determine those who need phone call home to check on absence etc
    Is there a report that I can use that does this?

    1. Hi Lorna
      Thank you for your comments on the article.
      Yes you can use Attendance Report by Code/Meaning – choose the Group of Students you require to report on, the date range or keep both dates the same for today. Choose the N code and then Run. You could schedule this report to be emailed to you through out the day as the attendance information comes in from the registers.
      Many thanks
      Bromcom Training

  3. Which report would be best for looking at student attendance levels at a specific % ie students below 90%
    Thanks

    1. Hi Lisa

      Thank you for your comments, you will need the punctuality report for this, I have updated the guide.
      Kind Regards
      Bromcom Training

  4. Is there a way of doing a weekly absentee list rather than just the daily list please?
    Many thanks

    1. Hi Madeline
      Thank you for your comments, the Attendance Report by Code/Meaning can be used for a weekly absentee list if you filter by the required dates/codes/meanings.
      Kind Regards
      Bromcom Training

  5. Hi there,
    Is it possible to run reports to give a graphic representation of attendance per year group/class?
    Thanks

    1. Hi Jon
      Thank you for your commments.
      Yes this is visible by Year Group in the Attendance Dashboard and by class in Reports>Attendance>Attendance Analysis Exports>Class Statistics.
      You can use the exported data to produce a graph.
      I have updated the guide.
      Kind Regards
      Bromcom Training

  6. Hi

    Please could you advise the pathway to print off an individual child’s register either for the current academic year or a particular date range.

    Thank you

    1. Hi Kate
      Thank you for your comments.
      You can use the Attendance Certificate Report or the Attendance Certicate under Reports>Attendance>Individual to print these reports.
      I have updated the guide.
      Kind Regards
      Bromcom Training

  7. Hi, where do I find out how to run a report to find out the negative behaviour incidents from a particular week?
    I have scrolled through so many behaviour documents to find this and can’t seem to do it anywhere. I did use the behaviour analysis export- but I don’t know where it uploaded this document to?

    Hoping you can help

    1. Hi Oli
      Thank you for your comments.
      Can you please contact the help centre and they will assist you.
      Kind Regards
      Bromcom Training

  8. Hi,
    Is it possible to add attendance to the main dashboard page for multiple groups and view daily, weekly and to date attendance as % as opposed to downloading it all as a report?

    Thanks!

  9. Can I report attendance percentage on specific groups? Ie year9 pupil premium attendance ?

    1. Hi Sarah
      Thank you for your comments.
      When opening any of the Attendance Reports if you select Students to open the Student Selector List and then use the left hand filters to search for Year 9 Students and choose Attribute and Pupil Premium.
      I have updated the guide
      Kind Regards
      Bromcom Training.

  10. Hi I’m looking for a report comparing the attendance for 2 specific dates in September last year and September this year. Is there a report already set up that could do this?

    1. Hi Louise.
      Thank you for your comments, there isnt a specific report that will look at the same week over 2 years however, you can run any report twice for 2 different date parameters and then compare the data.
      Kind Regards
      Bromcom Training

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