This guide covers the different processes for importing exam results within the MIS and includes the following areas:
For more information on Exams Results Day Processes please see here and in addition see How to View. Edit and Add Exam Results
In the example a school has made their exam entries in another MIS outside of Bromcom and then wants to import the results files into Bromcom first ensure the following three processes are complete, there is no need to manually remake the exam entries. Once these processes have been completed see the section in this guide on Exam Code not in Candidate entered Exams
Access: the minimum permissions required to access the Manage Results page is found in the Examinations Module from Config>Setup>Roles and Permissions
Importing Results via the integrated A2C Exchange Process
When using Bromcom’s integrated A2C Exchange process, results files are automatically downloaded to the school’s MIS from midnight at the start of results day and made available for import.
Navigate to Modules > Examination > Manage Results.
Ensure the correct Season is selected and, from the Actions menu, select Import Results.
A summary of the results files retrieved via the A2C Exchange will be displayed.
Review the information and click OK to continue.
On the Import Results page, the downloaded results files will be listed under the Files Not Yet Imported radio button, ready for import.
Results files are prefixed with the letter ‘R’, whereas Component Results files are prefixed with ‘a2c’.
The same import process applies to both file types.
Select one file at a time and click Import.
If applicable, an additional pop-up will appear displaying any results within the file that could not be imported, together with the reason for each import failure.
The two most common causes of import failures, and how to resolve them, are outlined below.
Exam Code not in Candidate entered Exams
This issue occurs when Bromcom cannot find a matching Exam Entry for the result being imported.
To resolve this, select the Results File Entry Code radio button. Bromcom will use the entry code from the results file to create the missing Exam Entry automatically during the import process.
- Exam Code not in Basedata.
This issue occurs when Bromcom cannot find the exam code in the base data for the selected season.
To resolve this, refresh or update the base data for the season via Modules > Examination > Manage Base Data.
For further guidance, refer to the Refreshing Base Data section of this guide.
After resolving each issue as required, click Import to complete the import process.
Note: Each results file must be imported individually. Repeat this process until all required results files have been imported successfully.
Importing Results Manually
When receiving results files via the A2C Desktop App, the downloaded files can be uploaded into the MIS and made available for import.
Navigate to Modules > Examination > Manage Results.
Ensure the correct Season is selected and, from the Actions menu, select Import Results.
Click Upload in the top-left corner to locate and select the results file(s).
On the Import Results page, the uploaded results files will be listed under the Files Not Yet Imported radio button, ready for import.
Select one file at a time and click Import.
If applicable, an additional pop-up will appear displaying any results within the file that could not be imported, together with the reason for each import failure.
The two most common causes of import failures, and how to resolve them, are outlined below.
- Exam Code not in Candidate entered Exams
This issue occurs when Bromcom cannot find a matching Exam Entry for the result being imported.
To resolve this, select the Results File Entry Code radio button. Bromcom will use the entry code from the results file to create the missing Exam Entry automatically during the import process.
- Exam Code not in Basedata.
This issue occurs when Bromcom cannot find the exam code in the base data for the selected season.
To resolve this, refresh or update the base data for the season via Modules > Examination > Manage Base Data.
For further guidance, refer to the Refreshing Base Data section of this guide.
After resolving each issue as required, click Import to complete the import process.
Note: Each results file must be imported individually. Repeat this process until all required results files have been imported.