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How to Make Exam Entries

Note: All pages shown in this guide are subject to having relevant Roles & Permissions.

Pre Requisites : Prior to Making Exam Entries ensure you have an Active Exam Season, All Exam Components must have the correct Basedata and Candidates must be assigned to the Active Season.

Exams Officers can use this guide to;

  • Make Individual Candidate Entries
  • Make Class Entries
  • Create Exam Sheets Lists for Teachers to view and/or edit Entry Information

For further information on the Examination processes see Exams.

See also How to Add Rooms/Seat Candidates and How to Use the Exams Widgets.

Make Individual Candidate Exam Entries

Exams Officers would normally use this process to make Exam Entries for a Candidate that is not in a Teaching Class for the subject they are being entered for, i.e. Individual Candidates may be doing an extra qualification.

From the Home Page go to Modules>Exam>Manage Entries.

Manage Entries Pathway

Either click to select individual Candidates, use the Search Names box on the top right to type in a single name or use the filter cups in the column headers to filter the list.

In this example 4 Candidates have been selected;

Choose Individual Candidates

Click on Manage to see the Exam Option Selector page, then click on the required Option Code or Codes, click Done.

Tip : Use the left hand Filters to Filter the Exam Option Selector list, click Find to Refresh the list once any Filters have been applied.

Exam Option Selector List

In the example below multiple Exam Option Codes have been selected.

Click Done.

Select Exam Option Codes

In the example below all the Candidates have been selected and all the columns with the Option Codes have been ticked, then in the Entry Grade select C for Centre Entry and Apply. This means that all the Candidates will be entered for all the Option Codes selected.

Click Save

Make Class Entries

Exams Officers would normally use this process to make Exam Entries for multiple classes with multiple Option Codes.

From the Home Page go to Modules>Exam>Manage Entries.

From the Actions drop down choose Manage Entries by Class

Actions drop down

In the example below Ma has been entered into the top left Group Name, Click Find to Refresh the List, then the 2 Year 11 Maths classes have been selected.

Click Done.

Group Selector – Teaching Classes

In the next screen Click Add Option Code

Add Option Code

In the Exam Option Selector list choose the required Exam Option Codes.

In this example 4 Option Codes have been chosen.

Use the left hand Filters to further Filter the list, click Find to Refresh the list once Filters have been made.

Click Done.

Exam Option Selector

In the next screen Either type the Exam Entry Code into the required row for each Candidate

Or alternatively click to Select All Candidates, tick the Column Headers for the Exam Option Codes and choose the required Entry Grade and Apply to enter all Candidates for all Option Codes.

Click Save.

Entry Maintenance

Create Exam Sheets Lists for Teachers to view/enter Entry Codes and Exam Information.

Exam Sheets Lists can be created so a Teacher can either View Exam Entries that have already been inputted by the Exams Officer and/or Enter/Edit Exam Entry Codes plus see Marks, Forecasts and Results for students in their Teaching Classes.

Exams Sheets Lists are set up in Modules>Examination>Manage Exam Sheets.

Exams Sheets List Pathway

In the example below an Exams Sheets List has been created named Year 11 GCSE English, the Option Code 8700 has been added and the 2 English Year 11 classes added.

Exam Sheets List Example

The Entry is ticked as Read Only so the Teacher can’t edit any Exam Entries that have already been made by the Exams Officer. The Teacher Mark, Forecast and Result are all hidden so they will not be visible on the Exam Sheets List.

In Options Separate Exam Sheet is ticked, Consolidated Exam Sheet can be used in the example a teaching class has Candidates who are doing 2 different Option Codes i.e. Foundation or Higher.

Once the Exams Sheets have been created Teachers can use the Exams Sheets List Widget to show and access the Exams Sheets List for the classes they teach.

In the example below I can only see one Exam Sheets List for Year 11 English GCSE as that is the only class that I am assigned as a teacher for that has an Exams Sheets List set up.

Teachers then Click on the Sheet Name to open the Exam Sheet.

Exam Sheet Example

Click More to see all Exam Sheets, this can also be accessed via Modules>Examination>Exam Sheets List

Click in the User Access if you have more than one role assigned to you.

Exam Sheets List
Updated on April 28, 2022

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