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  4. How to add Staff to Teaching Classes and/or Groups
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  4. How to add Staff to Teaching Classes and/or Groups

How to add Staff to Teaching Classes and/or Groups

In this guide, you will be shown how to assign single or multiple Teachers to existing Teaching Classes either through the Staff Timetabling process or manually.

If you are looking to create a New Teaching Class and assign Teachers to it, please see How to Create a New Class.

Access: There are two sets of minimum permissions required to follow the steps shown in this guide, both can be found in the Framework Module of Config>Setup>Roles & Permissions.

Staff Timetabling

See also: How To Manage Staff Timetabling and How to edit a Tutor Group Timetable.

Staff Timetabling

From the left menu, select the Staff page.

From there, click on one or more members of Staff so that they are highlighted blue.

Next, click on the Actions button and select the Staff Timetabling option.

The selected Staff will then be displayed one at a time, the Previous and Next buttons will allow you to move between them.

To view the Timetable, click on the Managed Non-Timetabled Time button.

The Groups and Timetable for the current week will be displayed for the first Staff member selected.

From the Classes for the selected Teacher, the options are, AddTransfer or Remove.

To Add a Teacher to a Group or Groups, select the Add Class button.

Select the Group(s) either by using the Magnifying Glass button and the appropriate Filters, or by typing the Group(s) one at a time into the window and selecting them.

Choose the status of the Staff Role.

Set the Start Date and either leave the tick box Track Class End Date in place, or untick and add the End Date accordingly.

When ready, click Save.

Manual Timetabling

If you prefer a more manual method for making Staff or Timetable changes to a Teaching Class, you can use the following method. You can also use this method to assign Staff to other Groups for example assigning a member of support staff to a Year Group,

Go to the Groups page, select a Teaching Class or Classes and press View.

This will open the Group Details of the Teaching Class, from there you can scroll down to the Associated Staff panel.

In this panel, you can add any Staff to the group as long as they are active. To do this, press Add New Record.

Note: There can only be one Main Teacher in a given date range but you can have multiple Teachers (not main).

Once the desired Teacher has been added, scroll further down to the Associated Timetable panel.

From here, there are many ways to add a Teacher to a Period like Add Multiple or Add New Record, they are explained thoroughly in the following guide – How to edit a Tutor Group Timetable (this guide is for a Tutor Group but the same methods apply).

Updated on January 13, 2023

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