Exams office staff can use this article to configure the Overview tab to produce Exam Register and Seating Plan Reports and see Upcoming Exams. The Exam Sheets widget can be configured so teaching staff can access any Exam Sheets assigned to them for viewing or making exam entries.
Access: The minimum permissions required to access the 2 Exam Widgets page is found in the Profile Module of Config>Setup>Roles & Permissions.
See also How to Edit/Delete a Role and its Permissions
For further information on the Examination processes see Exams and How to Make Exam Entries
Exams Officers can use this article to configure and access the 2 widgets on the Overview Tab for;
- Upcoming Exams to produce Exam Registers and Seating Plan reports.
- Exams Sheets to access the Exams Sheets List.
From the Home Screen go to Overview and then click on the Top Right Settings.
Ensure Exam Sheets and Upcoming Exams is ticked and untick Hide Empty Widgets and Tiles.
Click Save and Close.
This widget shows the following Upcoming Exams information; Date, Start Time and Name. Click on either of the 2 symbols next to each Name to see the Exams Register and the Seating Plans
For the Exams Register icon this will load the Exams Register Report for the selected Exam Option. In the example below I have chosen 2 Room Names as the candidates for this Exam are in 2 separate Rooms.
You can choose the Order of the Report, Time Format and Display the Finish Time or Duration of the Exam.
This report can also be accessed from Reports>Examinations>Exam Registers
See also : How to Add Rooms/Seat Candidates.
Click Preview to run the Report
For the Seating Plan icon this will load the Seating Plan Report for the selected Exam Option. In the example below I have chosen 2 Room Names as the candidates for this Exam are in 2 separate Rooms.
You can further adapt the Seating Plan Report by ticking/unticking the parameters below.
This report can also be accessed from Reports>Examinations>Exam Seating Plans
Click to either Export to PDF or Export to Excel to run the Report.
Exam Sheets List
Exam Sheets Lists can be configured so a Teacher can either View and/or Enter Exam Entry Codes plus see Marks, Forecasts and Results for students in their Teaching Classes.
Exams Sheets Lists are set up in Modules>Examination>Manage Exam Sheets
In the example below an Exams Sheets List has been created for Year 11 GCSE English, the Option Code 8700 has been added and the 2 English Year 11 classes added.
The Entry is ticked as Read Only so the Teacher can’t edit any Exam Entries. The Teacher Mark, Forecast and Result are all hidden so they will not be visible on the Exam Sheets List.
In Options Separate Exam Sheet is ticked, Consolidated Exam Sheet can be used in the example a class has 2 different Option Codes i.e. Foundation or Higher.
For the Exams Sheets List Widget this shows the Exams Sheets List for the classes taught for the relevant teacher.
In the example below I can only see one Exam Sheets List for Year 11 English GCSE as that is the only class that I am assigned as a teacher for that has an Exams Sheets List set up.
Click on the Sheet Name to open the Exam Sheet.
Click More to see all Exam Sheets, this can also be accessed via Modules>Examination>Exam Sheets List
Click in the User Access if you have more than one role assigned to you.