In this guide, we will look at how to set up Mock Basedata and create Entries.
Access: The minimum permissions required to access the Exams page is found in the Exams Module of Config>Setup>Roles & Permissions.
See Also: How to Manage Exam Entries and How to Create a Season Pattern and Season
Create Season Pattern
Season Patterns are designed to be re-used year after year, and if so then a year is not normally defined. For example a November Mock season pattern could be reused every year.
Navigate to Config>Examination>Season Pattern
In this example the school wants some November Mocks setting up, click the top left New. In the example a school has November mocks every year this Season Pattern can be reused each year.
Complete the Add Season Pattern as required. Note no academic year is defined.
Important: if the November Mock season is in October or December so spans more than the month of November then the months need to be included in the Months From and To fields.
Once complete click Create.
Create Season
Once the Season Pattern has been created then the Season needs to be created, this is because the Season Pattern does not show an academic year. For example November Mocks Season Pattern created, the next step is to create the Season for November Mocks for the 2026-27 academic tear.
Navigate to Config>Examination>Season
Any previously created Seasons will be listed
Click New.
The Add Season panel will now appear on the right.
Select the Season Pattern from the drop down
Complete the fields and drop down choices as required, note the Results Embargoed information
Once complete click Create.
Now we can see the November Mocks 2026 in the left hand Season list. In the example the dates of the Mocks goes over into December simply change the End Date* in the Edit Season panel and click Save.
To set the Season as the Active Season navigate Modules>Examination>Active Season, click on the newly created Season and click Save.
Setting up Basedata
First go to Modules>Exams>Manage Basedata.
Ensure you select the correct Season from the Season dropdown
Next, right click on Mock Exams and select Add Series.
In the pop-up that appears, enter a Series Code and a Series Name and press Save.
This will create a Series, which will appear underneath Mock Exams, right click on the Series and select Add Qualification
In the pop-up that appears, enter a name for the new Qualification. This is usually a combination of the Exam Level and the Subject. In this example we’ll use GCSE Maths.
This will create a new Qualification within the Series. Next, right click on the Series and Select Add Exam Option.
In the pop-up that appears, enter a name for the Exam Option and select the Grade Set you would like to use, then click Save.
Note: When you come to make Entries, they are made by Exam Option rather than by Component and Students are entered for all Components within the Exam Option you make the Entry against. So if you have tiered Exam Options underneath the same Qualification (For example a Maths Foundation option and a Maths Higher option within the GCSE Maths Qualification) you will need to create multiple Exam Options within the same Qualification, each with their own Components.
Next, right click on the Exam Option and click Add Component
The Component is the Exam Paper, so in the pop-up that appears enter a Name for the Exam Paper, the Date the Exam will take place, the Exam Start Time and the Time Allowed. Once you’re happy, click Save.
Continue adding Exam Options and Components until you have added all required Exam Papers for the Qualification.
Assign Candidates
Navigate to Modules>Examination>Manage Candidates
Note: If an Active Season is not set then the Active Season panel opens , simply choose the Season from the drop down and click Save.
Then click on Manage Candidates.
In this example the school wants to assign all Year 10 Students to the November Mocks Season.
Click New
Then tick either Internal or External Candidate, in this example it will be Internal.
Then choose to either Add New Candidates or Add From Previous Seasons
If Add New Candidates is chosen the Student Selector List will open, simply choose the Students, use the left-hand filter and Find to filter and refresh the Student Selector List if required and click Done
In the example below all Year 10 students have been assigned to the Season, note none of the students have a Candidate Number
From the Selections drop down click Select All, don’t worry if some students have Candidate Numbers and UCIs as duplicates will not be created.
To assign the Candidate Numbers click the Actions drop down, and choose Assign UCI & Candidate Numbers.
Tick to Assign Candidate Numbers and Assign UCIs ( if required)
IMPORTANT : Please Assign Candidate Numbers before assigning UCIs
In this example 29 students do not have Candidate Numbers or UCI.
Click Save.
Making Entries
Go to Modules>Examination>Manage Entries>Action>Manage Entries By Class
Select the Teaching Classes you require, in this example 2 Year 10 History Classes have been selected, click Done.
Then in the next screen click Add Option Code.
In this example the selected Teaching Classes have some students doing the foundation paper and some doing the higher paper, for this scenario choose both Exam Options for click Done.
Then as you can see in the example below you will have 2 columns to make the entries and choose either Foundation or Higher
Click Save when the entries have been made against the students, click Next to see the Next Teaching Class.
For a more detailed look at making entries please see How to Manage Exam Entries