In this guide we will show you how to add Events to the School Diary page for example a Parents Evening or a Sports Day. Dependant on the Event Type selected these events will then be visible to parents in MCAS if the Academic Calendar has been configured.
Access: The minimum permissions required to access the School Diary page is found in the Diary Module of Config>Setup>Roles & Permissions.
See also; How to Configure the Diary Module and How to Configure Timetable and Academic Calendar in MCAS
Go to Modules>Diary>School Diary.
Once the page loads, select either Personal Diary, School Diary or Departmental Diary from the Diary Drop down and then press New Event.
This provides you with a screen when you can add the details of the Event.
Note: All fields with * next to them are mandatory and must be completed.
The Event Type is quite important as it defines who will see the Event and provides you with the following options;
All the Event Types EXCEPT for Staff Meeting will be visible to Parents on MCAS (General Event has been selected for our example).
Press Save once you have entered all of the required details.
This will create the Event which should now be visible in the Complete or School Diary as shown below;
Export
Users can Export the School Diary page enabling staff to import events into personal calendars, such as Google or Outlook.
Click Export for any of the Diary dropdown options to open the Export popup. This requires the user to:
- Enter a File Name for the exported calendar
- Select a Date Range to export – Today, Tomorrow, Next 7 Days, Next 30 Days, Current Academic Year [default], and Specify Dates [use the Start Date and End Date calendars to choose a date within the academic year]
Clicking Export will start the process of populating personal calendars with event details.
Note: Event details will include event title, description, start and end times, location, and any recurrence.
Users can Print the School Diary page enabling staff to print or save as PDF any of the Diary dropdown options for the selected view (Day, Week, Month, Work Week).
Click Print to open a Preview where users can choose to print or save as PDF. The Preview will display the chosen Diary and view.
Day preview displays:
- School Name / Day / Staff Name / Week number.
- Two columns – left column shows the daily calendar view, and the right column lists all events.
Week / Month / Work Week preview displays:
- School Name / Week interval or Month / Staff Name / Week number.
- Two pages – first page shows the week/month calendar view, and the second page lists all events.