Use this guide to manage the Single Central Record Overview and Table, access Staff records for a SCR Data Check and the Professional Qualifications Check for Support Staff.
- Overview
- Single Central Record Table
- Professional Qualifications Check
- Other Staff
- Staff Members without Contracts
Access: the minimum permissions required to access the SCR are found in the Administration Module of Config > Setup > Roles & Permissions.
In addition if staff want to see the SCR panel in staff profile they need to give this permission in Framework module under staff.
See also How to Add Staff Contract Information
Go to Modules > Administration > HR & Performance Management > SCR Management
Overview
Use this Single Central Record Overview to see Total Staff numbers, number with No Issues and number of Incomplete Record.
Use the top left drop down which defaults to All Staff to further filter and expand information for Staff Types, in this example Teaching Staff has been selected.
Now the Overview changes to show the various SCR Sections detailing the Staff Number, No Issues and Incomplete Record for each SCR Section.
Single Central Record Table
Staff Types
When a Staff Type is selected e.g. Support Staff:
- The Overview panel updates to show information for the selected Staff Type.
- The Single Central Record panel displays the corresponding staff records.
Refine the results further by selecting headline figure tiles in the Overview panel. E.g. No Issues (green), Incomplete Records (red).
SCR Data Checks:
After selecting a Staff Type and choosing an SCR Data Check badge e.g. Teaching Staff > Incomplete Records for Staff:
- The Single Central Record panel displays the corresponding staff records e.g. Incomplete Records for Teaching Staff.
- The Overview panel highlights the cell that is selected in the SCR in red e.g. Incomplete Record for Staff.
Tips:
- You can maximise the staff record view by toggling Show Overview to hide the Overview panel.
- Select the grey Total Staff tile (e.g. Total Teaching Staff) to display all staff within that Staff Type.
- Select All Staff from the dropdown to return to the Initial View.
Users can use the Single Central Record to perform the following functions;
- Search.
- Export as Excel.
- Hide/sort/filter columns.
- Click in columns to add additional details* columns the the SCR table
- Drag and drop columns in the table to change the order.
- Drag and drop columns to the top of the table to set row groups.
*When clicking on Columns scroll down to see Additional Details, tick to add these to the Single Central Record panel.
Note: When a row in the SCR is shaded red – this alerts the user to a potential data issue where you will find a red cross in the relevant column. Click on any red cross to navigate to the Staff Details > Background Check page for the associated member of Staff.
Users will require permission to Framework > People > Staff > New Staff Details > Profile and Background, and Framework > People > Governors.
Once in the Staff Profile there is a tab called SCR Data Check where issues can be viewed and edited if needed.
After making changes, return to the SCR and refresh the page to see the updated information.
Feb 2026 Note: The Agency/Supply Staff option has been removed from the SCR for schools in England. Any agency or supply staff will now be categorised based on the Post (SWF) selected in their Contract panel.
The available Post (SWF) options and their corresponding Staff Types are listed below:
- Teaching Staff: Advisory Teacher, Apprentice Teacher, Assistant Head, Classroom Teacher, Classroom Teacher (Main Pay Range), Classroom Teacher (Upper Pay Range), Deputy Head, Executive Head Teacher, Head Teacher, Leading Practitioner.
- Support Staff: Leadership – Non Teacher, School Business Professional, Teaching Assistant.
- Other Staff: Other Support Staff (includes Volunteers)
Professional Qualifications Check
July 2025 Enhancement. The SCR Management page has been updated to improve the accuracy of missing data reporting:
Support Staff: the Professional Qualifications Check is now voluntary for Support Staff to align with statutory requirements. If this data is missing, it will display as ‘Not Required’.
December 2025 Update. The Induction Completed field under Professional Qualifications Check was previously mandatory for all staff. It is now only mandatory when a staff member meets the following criteria:
- Teacher Status (Staff > Staff Details > Background Check > Professional Details) is Qualified Teacher.
- Post SWF (Staff > Staff Details > Contracts) is one of the following:
- Advisory Teacher
- Assistant Head
- Classroom Teacher
- Classroom Teacher, main pay range
- Classroom Teacher, upper pay range
- Deputy Head
- Executive Head Teacher
- Head Teacher
- Leading Practitioner
Other Staff
July 2025 Enhancement. Two new voluntary checks have been introduced:
- Section 128 Check
- Check if previously worked/lived outside the UK
Missing data for these checks will also display as ‘Not Required’.
Staff Members without Contracts
November 2025 Update. Staff members without contracts (Staff Type: N/A) will now appear in the Other Staff section of the SCR, alongside staff with Staff Type: Other. Previously, staff with Staff Type: N/A were not included in the SCR.
These staff members will be validated, ensuring that any missing checks are flagged and compliance standards are maintained across all personnel.