In this guide, we will show you how to create MyChildAtSchool accounts for Parents who have multiple Students in school.
There may be three children in the same family, but the Parents would only require one MCAS Account where all three children would be visible.
Before creating any MCAS User Accounts, it is very important to make sure that you do not have any duplicate Contact Records when you go to Others from the side Menu as this will cause issues as you begin to use MCAS.
We have a dedicated guide for the process of managing duplicate Contact Records, which can be found here – How to find and remove duplicate Contact Records from Others. You should read this guide before proceeding with the steps below.
Creating User Accounts
Access: The minimum permissions required to create MCAS User Accounts are found in the MCAS Module of Config>Setup>Roles & Permissions.
To begin, go to Modules>MyChildAtSchool>User Accounts.
Press Select Contacts and click on the Contacts you wish to create MyChildAtSchool accounts for.
Note: You can also use the tick box next to the Last Name Column to select All Contacts.
The following page shows the Children related to the Contact. You can see their Priority and whether they have Parental Responsibility for each linked student.
On the far left there is an Access tick box and on the far right there is a Show Student Details tick box.
Access determines whether that Student is visible on the MCAS Account, while Show Student Details determines whether the Student’s personal details are visible on the account.
Once you are happy with all the ticks and with access, press Generate.
This will create the User Account and generate their Invitation Code.
Click on Send Invitation Code Emails and the following Email will be sent to the Contacts that you have created accounts for, providing they have an Email in their Contact Details.
Should you need to re-send the Invitation Code email, you can also do this via Modules>MCAS>User Accounts.
Find the account within the Select Contact section of the page, select/tick the User Account and press Action>Send Invitation Code Email.