Note: All pages below are subject to having relevant Roles and Permissions.
Use this guide to support you in creating MyChildAtSchool accounts for Parents who have multiple Students in school.
There may be three children in the same family, but the Parents would only require one MCAS Account where all three children would be visible.
Before creating any MCAS User Accounts, it is very important to make sure that you do not have any duplicate Contact Records when you go to Others from the side Menu as this will cause issues as you begin to use MCAS.
We have a dedicated guide for the process of managing duplicate Contact Records, which can be found here – How to find and remove duplicate Contact Records from Others.
Please ensure to read and complete the guide before continuing with this guide and creating MCAS User Accounts.
Creating User Accounts
To begin, go to Modules>MyChildAtSchool>User Accounts.
Press Select Contacts and Click on the Contacts you wish to create MyChildAtSchool accounts for.
Note: You can also use the tickbox next to the Last Name Column to select All Contacts.
The following page shows the Children related to the Contact that you are creating MyChildAtSchool accounts for.
You can see their Priority, whether they have Parental Responsibility for each linked student.
There is a Show Student Details tick box, that you can select if you wish for the contact to see the student(s) details. If you do not want the contact to see this information, please untick this box.
On the following image all four Students boxes are ticked. You can untick Students that you do not want to give the Contact access to via MyChildAtSchool.
Click Generate and this will create their MyChildAtSchool account and generate their invitation code.
Click on Send Invitation Code Emails and the following Email will be sent to the Contacts that you have created accounts for, providing they have an Email in their Contact Details.
You can close this page now and send their account details separately – this could be done as a Web Merge, SMS or Email.