This guide details the changes made to the MIS to coincide with the new, simplified MyChildAtSchool parent login and account registration process.
It covers:
- Enable Self Sign-Up for parents
- User Account Maintenance
- User Account Creation
- Student Profile – missing contact email
Access: The minimum permissions required to access the MyChildAtSchool page is found in the MCAS Module of Config > Setup > Roles & Permissions.
Related guides: How to reset MCAS password, How to use the MCAS Parent Portal
Enable Self Sign-Up for parents
Config > MyChildAtSchool > General Settings
A checkbox has been added to the General Settings Config page called Enable Self Sign-Up for Parents. When this option is enabled, the system will allow parents to sign-up with their own Email Address and access their children’s data via MyChildAtSchool. This option only works for parents who have Parental Responsibility for the students under Contact Details. Image coming soon.
User Account Maintenance
Modules > MyChildAtSchool > Administration > User Accounts
The following changes have been made to the User Account Maintenance page to coincide with the new MCAS log in process:
- When you choose Select Contacts or Select Contacts with… radio buttons the table now displays Email Address (previously named Account Email).
- If more than one Email Address is associated with a Contact – you will see all Email Addresses separated by a comma.
- Where you see the Email Address in User Account Maintenance tables – you will see a link to the Contact Details page where you can update the Email Address. Image coming soon.
- Contacts without an Email Address will appear in bold, red text in the table.
A dropdown appears on the Select Contacts With… option:
- No Email Addresses the NEW (default) option that returns all parent accounts whose Contact details do not have an Email Address
- No Linked Students this option continues to work in the existing way and list all accounts without students linked
Action button: When you click on Action you now only have the option to Enable and Disable.
Edit button: When you click on Edit you now see Email Address(es), read only field.
View Recovery Email Accounts: A new option shows all the recovery Email Addresses that are not linked to a Contact, and allows the user to add Email Addresses to Contact Details with a click of a button. Image coming soon.
User Account Creation
Modules > MyChildAtSchool > Administration > User Accounts
From User Account Maintenance page click New to get to the User Account Creation popup and choose Select Contacts.
You will now see the Email Address column. Contacts without an Email Address appear in bold, red text in the table.
If more than one Email Address is associated with this Contact – you will see all Email Addresses separated by a comma.
Auto User Account Creation
When you click Generate you will now see Email Address column in the User Account Creation popup.
Manual User Account Creation
When you switch the radio button to Manual you will now see Email Address(es) field.
If there is not an Email Address for this Contact you will see a red alert Missing email address. The Contact details will need to be updated with an Email Address.
There will be a link to the User Account Maintenance page next to the Missing email address alert. Image coming soon.
Student Profile – missing contact email
Click on Students on the left hand side to access the Student List Page, select the required Student(s) and click View
In the Student Profile the green Contact icon will show as Red if the Email Address is missing, which would prevent the parent from logging in to MCAS. Image coming soon.
Contacts with an Email Address linked to MCAS will see a badge to confirm this. If the MIS user tried to edit or delete the Email Address against a linked Contact then a warning message would appear. Image coming soon.