We’re delighted that you’ve chosen Bromcom for your SMS system.
This guide contains important information about the following go live tasks;
- Your Role
- Scope of Migration
- Pre Migration Checklists
- Post Migration Checklists
- Third Party Integrations
- Next Steps
Your Role
Bromcom provides a full testing service to ensure that the target data is successfully migrated from your source system, including a full test migration. You do not need to check every part of the system after the test migration.
However, you should familiarise yourself with the data in the test system and, if you do find any issues, report these to your deployment manager to enable us to resolve these quickly.
Scope of Migration
The Data Migration Scope Document outlines the data that is included in the migration from your current SMS to Bromcom.
- The Data Migration Scope Document can be found here.
- This document is ideally used by the SMS lead in the school, they are for your information and are a good way of getting familiar with what data is migrated from your current SMS and where it lives in Bromcom.
| Scope of Migration | Complete ? Y/N |
|---|---|
| Review Data Migration Scope Documents |
Pre Migration Checklists
Checking your data for accuracy and consistency in your current SMS will improve the quality of data in Bromcom. We recommend you review the following areas in SIMS.
| System Data | Complete ? Y/N |
|---|---|
| Check school rooms | |
| Check school buildings | |
| Check school sites |
| Staff Data | Complete ? Y/N |
|---|---|
| Check for any duplications | |
| Check email addresses | |
| Check any staff members that are also parents or guardians have a different email address from their work email in order to access the parent portal in Bromcom | |
| Check old staff contracts and roles have an end date |
| Student Data | Complete ? Y/N |
|---|---|
| Check for any duplications | |
| Check medical information is up to date | |
| Check siblings are linked | |
| Check Free School Meals, In Care and Service Children | |
| Check SEN status | |
| Check SEN needs and codes | |
| Check address accuracy | |
| Check doctors surgeries are the same and no name variations. Otherwise these will be duplicated in Bromcom. |
| Contact Data | Complete ? Y/N |
|---|---|
| Check for any duplications | |
| Check address accuracy | |
| Check phone numbers | |
| Check parental responsibility status |
Run data reports for the following;
| Report Detail | Complete ? Y/N |
|---|---|
| Enrolments | |
| Check Student numbers within the Student list screen | |
| Demographic | |
| Check FSM numbers | |
| Check Service Children numbers | |
| SEN | |
| Check SEN Provisions | |
| Check SEN Needs | |
| Staff | |
| Check Staff numbers |
Post Migration Checklists
Following your migration it is good practice to check your data. Below are areas we recommend along with a linked guide.
| Data Item | Link to Guidance | Complete ? Y/N |
|---|---|---|
| Check school characteristics | How to manage school characteristics | |
| Check a percentage of Students and their contact details, make sure priority 1 and medical details have transferred correctly | How to use the Student List page | |
| Check registers look correct – AM/PM | How to run the Timetable Report for Classes/Groups | |
| Check dinner balances are correct | How to view Dinner Account Balances | |
| Census – run the latest Student and Staff Census in Bromcom and the source SMS and check they match | Census | |
| Check photos have come across for Staff and Students. | How to report on Student/Staff photos | |
| For post primary schools only | ||
| Period structure – this can be different between SMS systems | How to view Period Structure | |
| Student timetables – to ensure classes have come across and are populated | How to run the Timetable report for Students | |
| Cover module – check the right people are showing | How to Add Staff Contract Information & How to Arrange Cover |
| Data Count Comparison | Complete ? Y/N |
|---|---|
| Enrolments | |
| Compare Student numbers with Student list page | |
| Compare Year Groups | |
| Compare Class numbers | |
| Demographic | |
| Compare FSM | |
| Compare Service Children | |
| SEN | |
| Compare SEN Status | |
| Compare SEN Needs | |
| Staff | |
| Compare Staff numbers | |
| Parents/Guardians | |
| Compare Parent/Guardian numbers |
Third Party Integrations
We recognise that your schools may have existing applications they wish to continue using alongside Bromcom, particularly in the early stages of their journey with us.
To facilitate the seamless transfer of data between the SMS and these applications Bromcom has a large range of APIs that anyone can use, free of charge.
| Third Party Integrations | Link to Guidance | Complete ? Y/N |
|---|---|---|
| Check Bromcom list of Trusted Partners | Bromcom Trusted Partners | |
| Enable Access to Third Party Applications | How to Manage Third Parties |
Next Steps
For information on how to access training and the online community see links below;