In this guide we’ll look at how to Print or Download Individual Timetables for selected Students.
Access: The minimum permissions required to access the Timetable Report can be found in the Curriculum module from within Config > Setup > Roles & Permissions.
See also: How to Run the Timetable Report for Staff and How to Send Students Reports from the DMS
Navigate to Reports > Curriculum > Timetable.
Then use the Find button to select the Students or type them individually into the Student Name window to produce the Selection List, which can be dragged away from the main panel if necessary.
Standard Timetable
This function is available when Timetable for is set to Student or Teacher. Standard Timetable will show all weeks in the timetable not just a single week.
Key Features: Info Tooltip (i) -Displays the following guidance outlining the differences between using Standard Timetable and Custom Date Range.
- Effective On date – You can choose Today, or a Custom Date (which defaults to today). This allows you to generate timetables for a specific date, such as a future date in the academic year. The data is based on class memberships as of the selected Effective On date, and excludes diary events such as school closures, bank holidays, and cover.
- All report parameters can be configured, except for Cover and Detentions. In the Standard Timetable, these two parameters are read-only and are automatically set to exclude both Cover and Detentions.
Student View – Standard Timetable
- An Include Withdrawal Groups option is available and selected by default.
- If a student belongs to a withdrawal group the timetable shows the withdrawal group details instead of the original class.
- This applies when the Effective On date falls within the withdrawal group’s date range.
- If it is not selected the original class will be shown.
- Withdrawal Groups can be found under: Groups > Group Type: Withdrawal Groups.
Custom Date Range
Selecting this option deselects Standard Timetable
- The Effective On date becomes read-only
- Enables:
- Week(s) Start date
- Week(s) End date
- All parameters (including Cover) function as per existing behaviour
- The data is based on academic/diary events for the selected dates and includes school closures, bank holidays, cover, and Non Contact Codes (NCCs).
Format
Choose the Format by ticking/unticking the required boxes.
When finished selecting the parameters click on the Preview button.
Print or Download using the appropriate items on the Toolbar.
Tip: Individual Timetable Reports can also be printed from the Student Profile page.
Select the Expand Timetable icon on the top right of the Timetable to expand the Timetable. This will open the Timetable for the Week.
Select to Print or to Run Report. There are options to select the Term and Week Beginning from the dropdown and Show Detentions if required.
A Class List can also be Printed or Exported by right clicking on a Class/Group from the Timetable.
This will open the list of Students for that Class/Group with the available Grid Actions.
