This guide will show you how to:
- Post a Non Order Invoice
- Post a VAT only Non Order Invoice
Post a Non Order Invoice
Access: The minimum permissions required to access the Invoices and Credit Notes page is found in the Finance module of Config > Setup > Roles and Permissions.
Go to the Modules > Finance > Finance Home Page and Accounts Payable.
Select Invoices and Credit Notes from Accounts Payable section.
![](https://d3kchveacp7yrb.cloudfront.net/2020/09/UNtr7NqQ-image-33.png)
A new Toolbar will be displayed and the screen will show existing Invoices.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-02-at-10.10.19.png)
Select New then click the Non Order Invoice button.
![](https://d3kchveacp7yrb.cloudfront.net/2020/09/ADEI8rzy-image-35.png)
Enter Supplier, Bank Account, and Posting Period.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-02-at-10.11.03.png)
Enter the Invoice Number, Invoice Total (£), Invoice Date, and Paid by Date.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-02-at-10.12.11.png)
Save the Invoice then check the Lines.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-02-at-10.12.40.png)
Use the Record/Edit Invoice Row button to add Rows to the Balance.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-02-at-10.13.30.png)
Add the Cost Centre, Ledger Code, Fund Code and VAT Code information in the Accounting section and the Description and Net Amount in the Item section.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-02-at-10.14.05-1432x1024.png)
Save the Line and create more if required.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-02-at-10.15.01.png)
The Invoice will be shown as Unauthorised to approve the Invoice for payment, click Authorise button. Alternatively, another party can authorise the invoice at a later date.
Note once an Invoice is approved, it cannot be cancelled, and Credit Note will need to be raised.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-02-at-10.15.59.png)
The Invoice will now be shown as Authorised and is ready for Payment Processing.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-02-at-10.17.41-2000x410.png)
Post a VAT Only Non Order Invoice
Access: The permission required to raise VAT Only Invoices and Credit Notes is found in the Finance module of Config > Setup > Roles and Permissions under Finance > Accounts Payable > Invoices and Credit Notes.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-21-at-10.21.54-2000x267.png)
When adding an Invoice Item select the VAT Code that has a rate greater than zero and set the Net Amount (£) for the Item to zero.
Users can then double click on the VAT Invoice Row to edit the VAT Net Amount (£).
In Adjust VAT Total popup, users can now edit the VAT Amount (£) and Save.
This will result in a VAT only Invoice or Credit Note.