Note: All pages below are subject to having relevant Roles and Permissions.
Go to Modules, Finance, Finance Home Page
In Accounts Receivable select Receipts
For Invoice Receipts select add an Invoice Receipt
Select your Customer from the dropdown box
Complete the rest of the details and select your Payment Type
The outstanding Invoices will show in the Invoices/Credit Note section – match the Receipt to the Invoice(s) and select Save.
Note: If they have overpaid you can add the full amount on the Receipt Total and then add the amount to report and it will save the balance to the customer.
Note: Credit Note Amount (£) in the Invoices panel is for the Invoice that the Credit Note has been raised against.
Finance users are able to adjust the Matched (£) invoice amounts on a receipt.
- The Matched (£) amounts should never go over the Receipt Total (£).
- The Outstanding Balance (£) column will be added to the Receipts list so it is clear to the user which receipts have not been matched to Invoices without having to go into each individual Receipt.
Note: Matched columns can not be updated for cancelled receipts and Financial Years that have the status of CLOSED or NOT STARTED.
You can then Print/Dispatch the Receipt for the Customer.
Click Print to generate a PDF print file for this entry or click Dispatch to print or email according to the email Receipt setting in the customer record.
Example of the PDF file in your downloads:
