In this guide, we show How to Process an Invoice Receipt in the Finance Module.
Access: The minimum permissions required to Create a Customer Statement are found in the Finance Module section Config > Setup > Roles & Permissions.
This Guide forms part of the ACCOUNTS RECEIVABLE USER GUIDE and CENTRAL PAYMENTS AND RECEIPTS USER GUIDE. Click on the link to see Related Guides.
To begin, go to Modules > Finance > Finance Home Page > Accounts Receivable > Receipts.
For Invoice Receipts select add an Invoice Receipt.
Select the Customer and the Payment Type from the dropdowns. Complete the rest of the details. Asterisked fields much be completed.
The outstanding Invoices will show in the Invoices/Credit Note section. Match the Receipt to the Invoice(s) and select Save. The Matched (£) amount should never be greater than the Receipt Total (£).
For Cash and Cheque Receipts, it is not possible at this stage to Post the Receipt. To Post the Receipt, Print/Dispatch the Receipt, then go to Paying in Slips, where the relevant information can be added for the Paying In Slip. Once the Paying In Slip is posted, the Receipt will also be marked as Posted.
Click Print to generate a PDF Document that is sent to the Browser’s Downloads Folder, or click Dispatch to print or email according to the email Receipt settings on the Customer Page.
For Direct Debit and Standing Order Receipts, the Receipt can be Posted.
And then Printed or Dispatched.
When a receipt has been posted, either click Close to end the process or click New to continue adding receipts.
To Cancel a Receipt, click Cancel Receipt.
A Reason is required.
